Administrative Coordinator Jobs

Description

We are seeking a highly motivated Administrative Coordinator to work with our Facilities Management team! The team member will have a strong clerical background, detail-oriented, and be organized to successfully perform a wide variety of professional administrative duties in support of the activities and services of the department The ideal candidate will embody Fairlawn’s core values: Be Kind, Own It, Be Flexible, and Always Improve.

What will you do?

• Learn and ensure compliance with all Fair Housing Laws including local, state, and federal housing regulations (We provide training)
• Track and update service contracts and maintenance renewals
• Provide a great customer experience through outstanding service and cost consciousness
• Be an office administrator (data entry, billing, vendor scheduling, et al) expert to support our field teams
• Execute on additional administrative tasks including reconciling expenses, managing files, and running professional errands; provide ad hoc administrative support to additional team members
• Maintain Life Safety Code documentation and files
• Draft, generate and collect lien waivers and update the Corporate Accounting team accordingly
• Coordinate with approved vendors including creating work orders and corresponding directly with them on project progress and completion
• Pivot, roll up your sleeves and jump in where needed!
• Exemplify our core values of Be Kind, Be Flexible, Own It and Always Improve
• Schedule and arrange department meetings, lunches and events
• Pre-qualify contractors/vendors by verifying insurance requirements and requesting estimates for comparison; create purchase orders based on estimates
• Ensure accurate and timely project reporting, documentation, and invoice processing

Why should you work here?

• Monthly company events to promote team cohesion
• Quarterly off-site meetings with your manager to celebrate wins, issue solve and ensure you are set up for success. Plus, the process is rewarding, and the results are great for your career
• Medical, Dental, Vision, and Life Insurance - Starting the First Day of Employment - to access care for positive health outcomes and your overall wellbeing
• Employee-sponsored benefits including Short Term Disability, Life Insurance, Critical Illness, Accident, Flexible Spending, and H.S.A. Accounts to avoid costly medical expenses due to gaps and ensure that all your medical needs are met
• Competitive Pay. We are ready to invest in you!
• Wellness Days to focus on being your best self. We want you to have time to disconnect and recharge in a way that works for you
• Paid Vacation, Sick Leave, and Holiday Pay to help you reset and come back rejuvenated and refreshed
• The opportunity to work for a growing organization where you are valued and can have a direct impact
• 401(k) Retirement Plan with Match to invest in your future wealth and retirement

Requirements

Who you are – We’d love to hear from you if you:

• Have excellent interpersonal, written, and verbal communication skills
• Have an Associates degree in Business Administration or related field (preferred)
• Have at least 2 years of experience as an administrative assistant, office manager, data entry or similar (preferably in construction or maintenance)
• Demonstrate superior attention to detail, high energy, and a positive attitude
• Have an understanding of construction and maintenance processes
• Are proficient in Microsoft Excel
• Embody our core values: Be Kind, Own It, Be Flexible and Always Improve
• Have the ability to keyboard accurately at 45 wpm
• Are highly proficient with relevant software (e.g. Microsoft Office, AppFolio, Outlook) and can easily adapt to changing technology

Some Additional Things You Will Need

• Availability to work longer hours and weekends during peak periods including market turnover in July and August (specific dates vary from year to year)
• Valid driver’s license and dependable vehicle. Limited in-town usage of personal vehicle for errands and property visits required any out-of-County personal mileage reimbursed at the Federal rate
• Must be able to perform the physical functions of the position, not limited to: ability to sit for long periods of time at a computer, perform building inspections

Fairlawn Real Estate is a fast-growing real estate firm managing approximately 5,000 units throughout Central Illinois and Indianapolis. Our company uses the Entrepreneurial Operating System (EOS) to run and help grow our business – the tools from EOS contribute to finding the right people and putting them in the right roles, effectively solving issues as they arise and building a culture of accountability. In short it gets everyone on the same page and working toward the same goals. If you have an ownership mindset and take pride in all the details, joining our team may be perfect for you!

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