Accounts Payable Specialist Jobs

The Accounts Payable is responsible for maintaining financial records, running reports for management, recording a wide range of financial transactions.

The duties include offering administrative and bookkeeping assistance to the Company Controller and Accountant, preparing financial statements, and confirming the accuracy of accounting database information.

The Accounts Payable will maintain the financial platform at corporate level (Microsoft Dynamics) and will ensure the accuracy of financial information in the system.

To be successful as Accounts Payable, the candidate should be able to carry out all tasks with high attention to detail, be highly organized and possess excellent math skills.

JOB RESPONSIBILITES:

Accounts Payable

• Processing of multiple entities’ payables’ transactions accurately

• Ensuring the payment of invoices, expense reimbursements and refunds in a timely and accurate manner.

• Verify validity of expense reports and ensure appropriate approval.

• Clear understanding of general ledger payables’ coding.

• Rationalize the invoice so that it is recorded in appropriate accounting period and proper expense or balance sheet account.

• Review invoices for any discrepancies.

• Prepares and runs checks

• Perform Vendor Statement Reconciliations and work with vendors to resolve discrepancies.

• Maintains numerical and alphabetical vendor files

• Responsible for distribution and mailing of checks to vendors

• Prepare invoices as requested.

• Assist with annual 1099 tax reporting.

• Participation in process improvement initiatives for overall operational efficiency.

• Handling sensitive or confidential information with honesty and integrity. Taking on additional tasks or projects to learn more about accounting, AP, and our company.

OTHER RESPONSIBILITIES

1. Update, verify and maintain accounting journals and ledgers and other financial records

2. Assist in month end reporting procedures

3. Prepare and submit customer invoices

4. Code, post and receipt payments

5. Prepare and coordinate deposit activities

6. Perform all necessary account, bank and other reconciliations

7. Monitor customer accounts for nonpayment and delayed payment

8. Check, verify and process invoices

9. Prepare payments for signature

10. Perform filing and general administrative tasks

11. Liaise with other departments/customers/vendors

12. Maintain vendor files

QUALIFICATIONS

The ideal candidate should possess strong analytical skills, exceptional problem-solving skills, a flair for numbers, be highly organized, and have excellent communication skills.

1. High School Diploma or equivalent. Bachelor's degree in accounting or related field preferred.

2. 1-3 experience in clerical accounting and previous experience in a payroll department.

3. MS Office and knowledge of accounting software such as QuickBooks or Microsoft Dynamics. Knowledge of payroll software is beneficial.

4. Knowledge of generally accepted accounting and bookkeeping principles and procedures

5. Solid computer literacy

6. Strong attention to detail and accuracy.

7. Good math and communication skills.

8. Strong planning organizational skills