Studio Production Coordinator Jobs in New York

Discuss process problems, drive process improvements, and requirements in order to reduce churn and elevate the "content creator" experience.

Review production processes for opportunities to optimize the customer experience.

3-5 years of experience in a media, publishing or production studio environment is preferred.

Experience with database concepts and best practices.

Experience in a fast-paced time sensitive environment.

An autonomous worker, with organizational and analytical skills.

Assist with accounting management, including check and invoice requests, and expense tracking

Co-manage department intern, from initial hiring to prioritization of day-to-day responsibilities

Manage development and tracking of workback schedule between internal teams and studio partners

Research on international Location-Based Experience landscape, markets, and industry players

Bachelor's Degree or applicable experience preferred

Previous experience working in events a plus

• Manage Leadership Teams’ calendars including coordinating and scheduling meetings

Provide assistant services to support our client's Content Studio Team as per the below:

• Book travel and assist with expense reports

• Order product and office supplies

• Help coordinate, plan, and set up on-site and virtual meetings

• Assist with pre-production and production needs

Minimum 2 years of experience as a Production Manager in film or television

Bachelor’s degree or equivalent work experience

Coordinating with HR and Accounting to ensure compliant processes.

Coordinate with show guest teams on performances, animals, vehicles, and any specialty bookings

Overseeing Safety on set and while working with internal safety dept and supplying reports.

Point of contact for all crew for scene dock/transpo logistics

Partnering with Event Lead on budget development, management, tracking and reconciliation

In development of the event experience, apply regional strategic marketing messaging to ensure experience is on brand and meeting objectives

Oversee and manage all aspects of event production, including, but not limited to:

Manage and draft all SOW and MSA contracts with internal Legal Counsel's oversight

Partner closely with Event Lead and internal Studio team to develop and recommend full event experience and execution

Manage event space operations including event staff, technical crew and necessary production partners

Supporting other leadership priorities as needed (i.e. fundraising, diversity, equity, and inclusion, strategy sessions, Board management, event production, etc).

You’re proactive and organized, and are able to prioritize, manage, and resolve multiple and sometimes competing tasks and projects.

You enjoy collaborating with teammates of diverse talents, skills, departments, and levels.

Experience working with Slack, Google Suite, Expensify, Airtable, and Navan is ideal.

Experience coordinating busy executive calendars including booking and managing travel, large meetings, offsites, and team celebrations is ideal.

Compiling and sharing weekly briefs and updates to communicate engagements and priorities for each leader.

Strong organizational and time management skills, with the ability to multitask and prioritize effectively

2+ years of experience in a similar role, preferably in an interior design or architecture firm

Excellent communication and interpersonal skills, with the ability to interact with clients, vendors, and contractors in a professional and courteous manner

Coordinate studio schedules, including vendor presentations, preparing the office for client meetings, and arranging team events.

Provide personal assistance to the principal designer, including managing their calendar, scheduling appointments, handling correspondence, arranging travel and running errands.

Assist with special projects and events, as needed.

Stock supplies and liaise with building management when necessary

Strong attention to detail and ability to manage complex schedules

Experience acting as a point of contact across departments and assisting with ad-hoc tasks.

Excellent written and verbal communication skills

Prior experience in administration is beneficial, but not required

Be an informational resource and friendly point of contact within the studio