Special Assistant To The Clerk

Duties

The Special Assistant to the Clerk provides administrative services essential to the direction and efficient operation of the Office of the Clerk of Court. The employee performs and coordinates administrative, technical, and professional work related to multiple administrative functions including ensuring compliance with appropriate guidelines, policies, and approved internal controls.

Responsibilities

• Receive, screen, and refer telephone calls and personal visitors. Answer general inquiries and provide assistance to the public.
• Ensure accuracy and completeness of data, quality of service, and compliance with internal controls, government requirements, regulations, and policies.
• Coordinate conferences and meetings. Assist in the preparation of materials in support of the Court's committees. Assist with special projects. Prepare agenda and/or minutes for court meetings. Assist in maintaining and updating the office website.
• Collect, review, and analyze information and data related to court operations, special projects, and activities. Prepare a variety of legal and administrative reports based on historical and current data, including statistics on court operations.
• Manage the compilation and production of the Annual Report of the Clerk's Office.
• Establish and maintain subject matter files. Maintain office reference materials, such as administrative manuals, bulletins, memoranda, etc., and file supplemental issuances of same. Receive, prioritize, and route all incoming administrative and case-related materials from within the Court to appropriate individuals.
• Compose executive correspondence, memoranda, legal documents, and other materials for the Clerk of Court's review and/or signature. Prepare, proofread, and edit materials prepared for others for signature for accuracy, proper grammar, and spelling.
• Perform other duties as assigned.
• Serve as a liaison with judges' chambers, divisions of the Clerk's Office, other court units, the public, and the Administrative Office. Manage and oversee the preparation of reports provided to judges and the Clerk of Court on periodic statistical analyses and inform them of new procedures affecting the Court.
• Write, edit, and revise policies, procedures, guides, manuals, local rules, and other documents in support of administrative and operational areas of the court, and for use by court staff, the bar, and the public.
• Arrange for travel and lodging for the Clerk of Court and prepare travel authorizations and travel vouchers in accordance with judiciary and local policies and regulations.
• Gather and analyze data for management's use and make recommendations that will improve the workflow and simplify office procedures. Develop and maintain administrative and legal reports, plans, and other documents for internal and external use.

Requirements

Conditions of Employment

United States citizenship is required for consideration for this position.

Employees are required to adhere to the Code of Conduct for Judicial Employees.

Employees of the United States District and Bankruptcy Courts for the District of Columbia are excepted service appointments. Excepted service appointments are "At-Will" and can be terminated with or without cause by the court.

Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.

Final candidates will undergo a background check.

Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia.

How You Will Be Evaluated

• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• Selective Service
• Reasonable accommodation policy
• Signature and false statements
• New employee probationary period
• A cover letter detailing how your experience relates to the position requirements.
• Benefits Review our benefits
• How to Apply Applications may be mailed or hand delivered to: United States District and Bankruptcy Courts Attn: Human Resources (2023-13) 333 Constitution Avenue, NW, Room 2718 Washington, DC 20001 Or via e-mail to: [email protected] Agency contact information Human Resources Phone 202-354-3200 Email [email protected] Address US District and Bankruptcy Courts for DC 333 Constitution Avenue, NW, Room 2712 Washington, DC 20001 US Next steps Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Indicating "see resume" is not acceptable. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense. One application per candidate will be accepted for this announcement.
• A resume detailing all relevant experience, education, and skills.
• AO-78, Federal Judicial Branch Application for Employment (can be downloaded from https://www.uscourts.gov/).

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Qualified individuals must submit the following:

  • A cover letter detailing how your experience relates to the position requirements.
  • AO-78, Federal Judicial Branch Application for Employment (can be downloaded from https://www.uscourts.gov/).
  • A resume detailing all relevant experience, education, and skills.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Privacy Act
• Social security number request

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This job is open until filled.