Service Department Coordinator Jobs

At least 5 years of administrative experience supporting senior-level staff.

Self-starter with excellent anticipatory and problem-solving skills

Strong attention to detail with thorough follow up skills.

Primarily support the Technology Leadership team in the day-to-day planning and execution of general administrative tasks.

Maintain complex and detailed calendars across multiple time zones, and prioritize meeting requests.

Organize all aspects of meetings, including calendar invites, conference rooms, building access, and catering as needed.

Track certifications completion of training for service employees

Ability to effectively train less experienced workers

Create and develop service department training materials

Train industry specific safety standards

Ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules

Ability to read, write, speak and understand English

Manage materials and deadlines for Launch and Sales Conference presentations

Interest or prior experience in publishing and book design

Experience within a Windows and MAC environment, and work on multiple programs for MAC, iPhone and iPad.

Organizational and communicative experience collaborating with partners across the organization

Knowledge of Adobe Creative Suite.

Process and track all payments and invoices for all vendors and procurement purchases for five department designers

Ensure customers have a positive dealership experience

Fantastic communication skills with your customers

Previous experience is a plus

Competitive Base Salary + Commission

Employee discounts on products and services

Oversee flow of Service Department. Ensure that customers receive prompt, courteous, and effective service.

Long & Short Term Benefits

Prior automotive parts experience required

Daily training, coaching, and mentoring

Access to the latest automotive software

Have an enthusiastic attitude with high energy throughout the workday

Be a great communicator with team members

Manage departmental safety clerical checks (crane reports, mobile equipment certifications, scheduling trainings, etc.). and filing per OSHA requirements.

Track and report on employee training, JSAs/PSIFs and other safety requirements. Train contractors and new hires on safety programs and culture.

College degree or safety experience in oriented field.

Experience in industrial manufacturing environment preferred

Strong written and verbal communication skills

Advanced problem solving and creative thinking skills

Hours: Monday – Saturday: 7:30am – 6pm (with a day off during the week)

Dependable and must have valid Virginia Driver’s License

Able to safely operate motor vehicles in tight and small spaces

Willing to submit to a pre-employment background check & drug screen

Cleaning vehicle interiors and exteriors in compliance with all company standards.

Operating vacuums and other equipment to meet cleanliness expectations.

Demonstrated administrative and management skills. Excellent organizational, analytic, systems, time management, and communication (especially written) skills.

Project management support, e.g., helping to organize, update and/or maintain the calendar and materials

Event logistics support e.g., zoom management, communicating with panelists

Logistics management e.g., scheduling meetings, booking rooms, JEDI Fellowship retreat and orientation logistics support

Provide administrative support to the Chief Equity Officer including schedule and meeting management and other administrative functions.

A minimum of 3 years of professional experience in administrative support, preferably in higher education.

Serve as a partner in facilitating communication between Management and sales associates

Strong interpersonal, communication, organization and follow-through skills

Prepare and track Fedex delivery statuses for loans and transfers

Create reports to acquire product customers

Prepare marketing tools for sales associates for client outreach

Facilitation of gifts and letters to clients-birthdays, anniversaries, etc

Providing prompt, courteous, and high-quality work in response to management direction and internal customer needs.

Identifying and resolving problems according to departmental guidelines; offering first level problem resolution to customers and escalating inquiries appropriately.

Completing special projects assigned by manager.

Providing exceptional customer service to mutual partners, agents and policy holders as the primary point of contact for the department.

Responding to customer inquiries quickly, accurately and in a professional manner.

Assisting with claims set up, procuring documents/records, document retrieval, researching complex claim and policy coding issues, etc., as requested by Adjusters.

Associate's degree or vocational training in Secretarial Science or Administrative Support Management preferred.

Two years of progressively responsible clerical experience required.

Provides general information or services in compliance with department policy, organization practice and regulations within the scope of the position.

Examines, reconciles and prepares for approval the payment of invoices of services provided to the department to include vendor bills.

Receives sorts and distributes departmental mail.

Maintains stock of assigned supplies and forms. Orders when necessary.

High school level math and computer skills

Basic communication skills in working with clients and teammates

Requirements for the entry position include:

high school level math and computer skills

basic communication skills in working with clients and teammates

Custom picture framing experience and/or an artistic background is a plus but not necessary.