Department Coordinator Jobs

• Arrange and coordinate complicated domestic and international travel, including hotels, car transfers and visa applications when necessary.
• Maintain complex and detailed calendars across multiple time zones, and prioritize meeting requests.
• Greet and provide general support to visitors.
• Coordinate and assist with new hire onboarding and departing employee offboarding, including the updating of distribution lists and organizational charts.
• Utilize solid business writing skills to draft and revise weekly, monthly, and ad hoc communications to the Global Tech team or specific GT teams.
• Process expense claims via Concur, ensuring all policies are followed and items are processed within provided guidelines.
• Tap exceptional organizational skills to assist principals in organizing and running leadership meetings, town halls, office hours, offsites, and other meetings of importance, including tracking action items and following to completion.
• Primarily support the Technology Leadership team in the day-to-day planning and execution of general administrative tasks.
• Participate in ad hoc projects as requested.
• Handle regular activities without prompting, and advise in advance of issues or delays.
• Organize all aspects of meetings, including calendar invites, conference rooms, building access, and catering as needed.
• Communicate effectively and efficiently with diverse audiences including senior executives and leaders, with both candor and kindness.

• Have a curious nature and willingness to learn.
• At least 5 years of administrative experience supporting senior-level staff.
• Flexible and able to adapt to unexpected events.
• Ability to maintain a high level of confidentiality at all times.
• Work well under pressure and multi-task in a deadline-driven environment.
• Be able to prioritize and multitask when receiving direction and requests from multiple people.
• Possess a keen sense of logic, intuition, and motivation.
• A plus! Have an interest in global technology as a business, including digital content across a range of diversified media and information services.
• Self-starter with excellent anticipatory and problem-solving skills
• Strong attention to detail with thorough follow up skills.
• Comfortable working in a team environment, not siloed, in a highly visible open environment.

• Concur, Google Workplace, Microsoft 360, Slack, and Zoom

Pay Range: $50,000 - $125,000 We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process. Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice. For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.