Facilities Associate Jobs

Building Management System software experience a plus

Determine staffing requirements, work assignment and schedules for new projects, and oversee operational cost, risk and audit activities

Manage maintenance program, overtime scheduling, equipment SOPs and Preventive Maintenance activities, creating action lists, allocating team support, and managing budgets

Develop and maintain metrics to track number of projects, budgets, schedule and performance for all responsibilities

Takes pride in his/her hands-on work, analytical ability, organizational skills and attention to detail

Demonstrated history of utilizing strong organizational and communication skills when dealing with employees and senior leadership

High school diploma or general education degree (GED). Minimum of four years of related progressive experience and/or training in facilities management.

Facility Management certification is desired

Supporting the Sr. Manager of Building Operations with day-to-day operations of the distribution facility.

Proactively inspecting facility, grounds, and equipment and report any issues to the Sr. Manager of Building Operations and Maintenance Department

Providing department oversight in the absence of the Sr. Manager of Building Operations

Works with on-site security team to manage security issues and problems to come to resolution

Minimum age requirement of 21

Cleaning Men’s and Women’s bathrooms on a daily basis

Emptying desks and office trash

Cleaning break room on a daily basis

Errands as assigned by office personnel

Stocking supplies for bathrooms and break room

Ensures all facility systems meet the requirements of national and local codes (i.e. OSHA, NFPA, NEC, DHEC, etc.)

Specific areas of knowledge include:

Provides technical assistance to production when requested for difficult facility equipment troubleshooting.

Assists other functional areas, Distribution, Manufacturing, Sales, Quality, Marketing, Development, IT etc. as needed with technical expertise.

Assists in the design/development and implementation of new manufacturing facilities, equipment, and processes.

Coordinates project work with outside contractors and equipment suppliers, as well as internal facilities, maintenance, and operations teams.

They provide support to external contractors and the property management company for routine or non-routine projects and preventative maintenance schedules.

They will promptly report any concerns or opportunities for improvement to the Compliance Manager.

Oversight of equipment calibration and preventative maintenance processes is part of their responsibilities, including scheduling and monitoring preventative maintenance activities.

Collaboration with the QA Safety & Facilities Manager is essential for developing a Safety Committee.

2-4 years experience within the Facilities Maintenance and Sanitation field of work, preferred but not required

Flexible benefits package (medical, dental, vision) with HSA

Advance project management skills to effectively manage highly complex projects, or highly specialized and critical project components

Advance ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget

Demonstrate ability to simultaneously manage a large number of projects of varying size, type, and complexity

Demonstrated knowledge of basic project management.

Experience in using project management tools (e.g., Blue Beam, AutoCAD/Revit).

The successful candidate will support the Project Team by coordinating and participating in project management processes and documentation.

Assist project management staff member in planning and coordinating project committee meetings and preparing contract documents and project document tracking.

Maintain electronic project folders and update drawings as requested by project management staff.

Demonstrated knowledge of project delivery methods (e.g., Design-bid-build, Construction Manager at Risk (CMAR), Job-order-contracting, Design Build).

2+ year of administrative or office management experience

Friendly personality, strong organizational skills, and proven history of punctuality and good work ethic

HS Diploma or Associate’s in Business

Restock office, kitchen, and bathroom supplies as needed

Communicate with vendors in regards to inventory and maintenance

Organize and distribute outgoing and incoming mail and perform other clerical tasks

Associate’s or Bachelor’s degree or equivalent experience in facilities management, relevant engineering field (mechanical, electrical, civil), construction management

Assist planning and implementation of computerized maintenance management system (CMMS) for facilities maintenance and biomed teams

At least 2 years of relevant experience in facilities maintenance or related field

Strong organization skills with attention to detail

Service-oriented mindset and strong communication skills

Experience working in developing countries

Contacts building maintenance management as needed.

Manages special projects as required.

Strong computer skills with emphasis on Microsoft Word, Excel and Power Point.

Excellent verbal and written communication skills

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

1-3 years of administrative experience preferably supporting one or more leader(s)

Computer proficiency with knowledge of business applications (e.g., Word, Excel, PowerPoint, Outlook)

Demonstrated ability to partner with leadership and establish strong working relationship

2021 "Employees' Choice Awards: Best Places to Work" - Glassdoor

2021 " Best Workplaces in Health Care & Biopharma" - Fortune

2020 "America's Best Employers in New York State" - Forbes

Track costs and manage hospital facilities reactive repairs of $425K annually.

Manage planned major maintenance, repair and minor capital improvement projects nationally (i.e. Millwork change-outs, rodent infestations, roof leaks, HVAC repairs, etc.).

Other job duties as assigned.

Three years of experience in Construction, Engineering, Facilities and High-Volume Customer Service are required.

Experience with leasing, facilities, construction, carpentry, electrical, plumbing, real estate, and/or maintenance is required.

Knowledge of construction terms and the ability to read and interpret construction blueprints are required.

Supports strategic planning for the entire MPS facilities portfolio including midscale activities.

Background investigation may be required.

Selective Service registration required for male applicants, unless exempt.