Executive Assistant To General Partner Jobs in New York

Office Management: Oversee general office operations, including facilities management, vendor relationships, and procurement.

Audit Management: Coordinate and manage internal and external audits for the fund, ensuring timely completion and resolution of audit findings.

Investor Relations: Manage proactive communications with LPs, friends of the fund, and portfolio company relationships.

5+ years of experience in an operations or similar role.

At least 2 years of experience working in the startup and/or funding (e.g. venture capital) world.

Must be regularly willing to come to the office Monday - Thursday (Fridays are remote).

Schedule Management Manage the Managing Partner's schedule, coordinating meetings, conference calls, and other appointments.

Project Management Assist with project management tasks, including coordinating resources, tracking progress, and ensuring deadlines are met.

Proficient in Microsoft Office Suite and project management software.

Communication Manage correspondence on behalf of the Managing Partner, including emails, phone calls, and written communications.

Administrative Tasks Perform various administrative tasks, including filing, data entry, and managing expenses.

Bachelor's degree or equivalent experience.

Strong calendar management and prioritization skills.

Provide overall data management to executives. Inclusive of:

Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives’ behalf

8+ years of high level experience supporting multiple senior level executives.

Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.

Resilient, with ability to manage multiple projects and deliver quality work to deadlines.

Effectively partner with Operations leadership to manage store-controlled elements of profit and loss, including store payroll and non-payroll expense and shortage.

Cultivate a customer centric store culture; be a vocal advocate for needed improvements to support the in-store customer experience.

We encourage candidates with either a bachelor’s degree or equivalent work experience in a related field to apply.

Excellent written and verbal communication skills. Ability to read, write and interpret instructional documents such as reports and procedure manuals.

Deliver performance metrics to plan in store: Sales, Net Promoter Score, Loyallist, Client Sales, and omnichannel selling and fulfillment metrics.

Actively model outstanding customer care; participate in and lead the execution of top customer strategies.

Completion of a College Degree, preferably in Finance and/or Project Management

Proactively identify opportunities to improve efficiency to streamline and manage workflow using various project management methods.

2+ years executive assistant or administrative support experience in a professional services firm

Organized with an ability to prioritize multiple responsibilities with a high level of accountability, accuracy, and efficiency.

Full benefits and insurance for you and your immediate family members (company sponsored)

Managing the partner’s calendar, including booking meetings

-Mature and strong inter-personal skills; able to interact professionally with peers and senior level management

Salary is commensurate with experience $100-150k range plus overtime, discretionary bonus, fully paid benefits and 401k match.

-Heavy scheduling & calendar management (mostly internal meetings)

-Excellent written and verbal communication skills – a succinct and direct, yet warm communicator

-Longevity on the resume is important – not a lot of short stints

-Degree required with strong academic record

Experience supporting senior leadership with calendar management and travel itinerary.

Manage and maintain day-to-day calendar, travel, and itineraries.

Manage all Post-Sale services for clients including sending invoices, tracking payments, and general follow up.

Detail oriented with experience in managing upwards.

Strong Multi-tasking skills with the ability to prioritize and anticipate needs.

Strong written and verbal communication skills with the ability to work cross departmentally.

Manage the Partner's sales and facilitate with client relationships while formulating, sending out, and monitoring all sales offers.

Create checklists, manage loan documentation, assist in the development of publications, and writing artist statements.

Manage guest lists for exhibitions, dinners, events while supporting the Partner during openings.

At least 2 years related experience in supporting senior staff members in an arts related company, preferably a contemporary art gallery

Strong written and verbal communication skills.

David Zwirner seeks a full-time Sales Assistant to work alongside one of the gallery's Partners.

$120,000 - $130,000 annually, depending on experience, plus benefits.

Minimum of 7 years of Executive Assistant experience

Financial sector experience strongly preferred

Excellent written and verbal communication skills

The Executive Assistant will provide direct administrative support to the Partner with the following responsibilities:

Experience with MS Office applications, including Word, Excel, and Outlook is also required.

DMC offers a broad spectrum of benefits, including Medical, Dental, Vision, Insurance Plans, 401(k) etc.

Schedule and manage internal and external meetings for the Managing Partner. Prioritize multiple inquiries while diminishing scheduling conflicts.

5+ year of experience as an Executive Assistant and/or Recruiting Coordinator.

Exceptional organizational skills and highest attention to detail and accuracy.

Impeccable verbal and written communication skills, with a focus on building relationships and providing unparalleled customer service to clients and candidates.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, and market data.

Investment Management Firm is seeking an Executive Assistant to join their administrative team!

Coordinate and manage very busy calendars, ensuring the Executive is prepared for all meetings and helping to keep him on schedule

Minimum of 7 years professional experience preferred, preferably working with senior executives.

Microsoft Suite skills (Outlook, Word, PowerPoint, Excel, Teams)

Act as a gatekeeper by managing incoming calls, e-mails, and internal/external requests

Coordinate travel arrangements and itineraries