Document Management Specialsit Jobs

Document Management Technician - Records Management

Familiarity with Support Services functions which include receipt, storage and inventory sufficient to perform recurring requirements during day-to-day operations.

Review and analyze data and information from multiple sources and perform data entry duties.

Must have typing/keyboarding skills and good communication skills.

Find and retrieve information from files in response to requests from authorized users.

Gather materials to be filed from employees within the outside of the unit.

• Experience in Document Management preferred

Title: QA Systems Document Management Specialist (Contractor)

• 1-2 years’ experience in a regulated manufacturing environment, preferably in biotechnology or pharmaceutical industries

• Strong organizational skills and attention to detail

The contract duration is initially 3 months

• Coordinates the issuance and archival of Logbooks, provides timely notification of new, revised, recalled logbooks.

Experience with management of confidential and privileged information

Experience launching and managing a new document management system

Experience with WorldDoc, LazerFrische or other document management systems

Manages and oversees organization of all digital and physical permanent records.

Directly manages member(s) of the Records Team.

Consistently manages daily tasks of Records Administrator, and interfaces with Tax and Accounting Coordinators on relevant records tasks for accuracy.

Must have 5+ years’ experience in Bechtel’s Document and Records Management processes.

Provide Document & Records Management support to multiple projects, functions, and BEO business lines.

Management of users, access control groups, and coordination of records in Aconex and Workspaces.

Any additional tasks Functional management may assign

Must have excellent oral and written communication skills.

Must have intermediate skills in MS Excel, MS Word, PDF tools (Adobe, Kofax, etc.)

Must be able to read and understand English-written job instructions and safety requirements.

Medical, dental and vision benefits effective day one of employment

Catalent offers rewarding opportunities to further your career!

Logbook issuance and archival; worksheet issuance and archival.

Initial set issuance; performs scanning and filing.

Files/maintains controlled documents; maintains stock of department supplies

Work Location: Hybrid remote in Sacramento, CA 95811

Virtual interviews are anticipated to be held between September 11th and September 15th, 2023.

Working hours for this position: 7:00 a.m. - 3:30 p.m.

Pay: $3,534.00 - $5,744.00 per month

Document Management Specialist Requirements and Qualifications

Document Management Specialist Duties and Responsibilities

Work well under pressure and have impressive stress management

Bachelor's degree in business management, administration or related field

Proficient in SharePoint, ProArc and/or other document management software and web-based tools

Manage and maintain all controlled company documents

Offer support and mentorship to team members regarding document management queries or issues.

Knowledge and experience working with MS Office Suite

Lead all aspects of the archiving and retention of documents in compliance with regulatory requirements and policies.

Bachelor's degree from a fully accredited four-year institution or equivalent work experience.

Meticulous attention to detail and dedication to accuracy, especially regarding data entry.

Good verbal and written communication skills, including the ability to efficiently convey ideas and suggestions via multiple modes of communication.

Education related to communication /English language studies.

Excellent written and verbal communication skills with proficiency in English language.

Previous working experience as a communications specialist.

Must be able to demonstrate superior editing skills, strong writing/editing/proofreading skills with strong attention to detail.

Ability to work well under tight timelines and deadlines, multiple projects and changing requirements.

Maintain and prepare strategic communication plan.

Experience working with document management and project management including defining the scope, plan and implementation.

Quality Management System (QMS) experience.

You can act as a Document Management representative of the New Jersey site -

Bachelor’s Degree in Life Sciences or equivalent years of related work experience required

3+ years of experience in a GLP/cGMP environment required

You are able to manage a Doc Mgmt. project, including scope, plan and implementation.

Top 3 Must Have Skill Sets:

1) Document experience, which could include authoring, editing, and/or formatting

Location: (Hybrid) Thousand Oaks, CA (Wednesday On-site)

Duration: 6+ months Contract with potential extension

HYBRID BUT ***MUST**** BE LOCAL TO USTO (Wednesdays are usually an expected onsite day)

• Implement quality control for review and finalization of documents.

Demonstrable social networking experience and social analytics tools knowledge

Proven working experience in social media marketing or as a Digital Media Specialist

Excellent writing, editing (photo/video/text), presentation and communication skills

Minimum 4 years of experience as a Social Media Specialist or similar role

Excellent knowledge of Facebook, Twitter, LinkedIn, Pinterest, Instagram, Google+ and other social media best practices

Experience with leveraging audience and buyer persona/segmentation research

1-4 years of experience within a documents management team

Proficiency with Document Management Tools

Knowledge of Chemical Nomenclature (pharma, healthcare, agriscience background)

Bachelor’s degree in chemistry, biology, or a science related field (Associates could work with the right experience!)

Knowledge of Crop Protection or Seed regulatory environments

Strong data entry skills with the ability to type at least 30 WPM.

6+ months of administrative or office experience.

Excellent verbal and written communication skills.

Create and edit electronic documents.

Prepare and email photocopies and scans.

Assist with coordinating internal onsite deliveries and pickups.

We care about our employees. Therefore, we offer a comprehensive benefits package.

Skills And Attributes For Success

Establishes and maintains an effective system of compiling, indexing, and organizing this information and its sources.

Prepares narrative summaries and other documentation.

Types correspondence, pleadings and a variety of documents for the assigned AUSA’s cases, as well as communicates with other agency personnel.

Must be able to obtain a favorably adjudicated Public Trust Clearance

We care about our employees. Therefore, we offer a comprehensive benefits package.

Skills And Attributes For Success

Establishes and maintains an effective system of compiling, indexing, and organizing this information and its sources.

Prepares narrative summaries and other documentation.

Types correspondence, pleadings and a variety of documents for the assigned AUSA’s cases, as well as communicates with other agency personnel.

Must be able to obtain a favorably adjudicated Public Trust Clearance

Remote - West Coast preferred

· Maintain updated CVs, job descriptions and training records electronically for employees in Translational Sciences

· Communicate best practices and provide documentation training to employees as needed

· Maintain an index of materials archived internally and at CROs for all nonclinical studies

· Create and track sample manifests, ensuring archival in appropriate location

· Participate in data QC, status, and distribution of QC templates

Excellent oral and written communication skills

2 or more years of relevant billing, accounting, or financial administration experience directly related to the duties of the position

Experience with Aderant/CMS, Elite, or similar software

Experience with some sort of billing platform/software

Experience with various e-billing vendor portals preferred.

Monitor and respond to inquiries sent to the centralized billing inbox

1-4 years of experience within a documents management team

Proficiency with Document Management Tools

Knowledge of Chemical Nomenclature (pharma, healthcare, agriscience background

Bachelor’s degree in chemistry, biology, or a science related field (Associates could work with the right experience!)

Knowledge of Crop Protection or Seed regulatory environments

Excellent organizational and time management skills

1+ year experience in a mailroom, administrative, or front desk role (preferred)

Basic computer skills, including proficiency in scanning and uploading documents

Effective communication skills, both written and verbal

Process incoming mail daily, following the firm's specific mail processing procedure

Scan mail contents and upload them to the appropriate digital folders