Document Management Coordinator Jobs

Are you detail-oriented, organized, reliable, and professional? Poulin Willey Trial Lawyers is seeking a dedicated Document Management Coordinator to join our team in Charleston. In this vital role, you will be responsible for processing incoming mail and managing documents for our firm while providing exceptional front desk support. We value accuracy, efficiency, and teamwork, and we're looking for someone who shares these qualities and is committed to providing top-notch client service.
Responsibilities:

• Communicate with relevant teams regarding incoming mail
• Scan mail contents and upload them to the appropriate digital folders
• Maintain a clean and organized workspace, ensuring the front desk area is presentable and welcoming
• Ensure all mail is processed by the end of each workday
• Assist in maintaining the firm's file room
• Process incoming mail daily, following the firm's specific mail processing procedure
• Greet visitors, clients, and team members professionally, providing excellent client service

Requirements

• Strong attention to detail and ability to follow instructions
• High school diploma or equivalent
• Effective communication skills, both written and verbal
• Professional demeanor and commitment to providing exceptional client service
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• 1+ year experience in a mailroom, administrative, or front desk role (preferred)
• Basic computer skills, including proficiency in scanning and uploading documents

Benefits

• Competitive salary
• Opportunities for professional growth and development
• Supportive work environment

Join our team and contribute to the smooth operation of our firm. To apply, please submit your resume and cover letter. We look forward to reviewing your application!
Poulin Willey Trial Lawyers is an equal-opportunity employer. We are committed to creating a diverse and inclusive work environment and encourage candidates from all backgrounds to apply.