Document Control Technician Jobs

The salary is commensurate depending on the qualification of the candidate

Must demonstrate the ability to manage others within your team.

12+ years of relevant experience

Senior Document Control Position for the New Jersey Transit System, to be performed in-person at the Empire State Building in Manhattan.

This will be the Lead Document Control position for the entire Program.

Well versed in all aspects of Document Control.

Experience with Doc Control/Configuration Management Software and standard processes including file structures, release, and change control processes.

Documentation experience in electronics manufacturing

Experience with good documentation practices

Create, update, and maintain online manufacturing work instructions.

Designate/coordinate the approval path for new/changed documentation. Fast track approvals as needed.

Continually improve documentation format and content.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED BY THE POSITION

Records management; word processing, spreadsheet programs, and GIS aerial mapping programs in order to effectively answer and respond to phone calls;

Prepares file packets for Claim of Exemption approval or denials for churches, educational, and charitable organizations.

Enters exemptions and exemption status on property records, for local government, school/educational, charitable and church organizations.

Appropriately respond to public inquiries to ensure a positive, professional and friendly business experience;

Other (e.g., post-offer medical exam, polygraph, background check, driver’s

Experience with MS Office, SharePoint, Procore, Projectsight, (or similar Project Management Information or Contract Administration System)

Experience working on various projects to include coordinating and executing project issues.

Taking and issuing meeting minutes, drafting correspondence, filing documents, and general office duties as required.

Ability to work in a collaborative and fast paced environment.

Cutting tool, manufacturing industry knowledge and/or experience would be a plus

Participate in quality management teams within organization

Manage and revise standard operating procedures (SOPs) and other related documents

Monitor and maintain computerized databases that formally track controlled distribution of documents describing formal procedures

Oversee, coordinate, and prioritize the daily activities of the Quality Assurance (QA) Documentation Department

Maintain and archive controlled documents in Design History File

Measure and continuously improve document control processes ensuring that performance and quality conform to standards and internal requirements.

Work with PLM supplier to resolve technical issues and enhance capabilities.

Bachelor’s degree and 5+ years’ experience managing Document Control for complex electromechanical products and working with global/cross-functional internal and external teams.

Knowledgeable in industry practices and systems

Direct experience with SAP ERP system

Establish departmental goals aligned with the business and organizational goals.

Supervises activities involved in records management/document control

BA/BS + 6 years of related experience or demonstrated equivalency of experience and education

Manage document distribution, version control, retention, and archiving of all program documents

Serve as deputy to the Document Control Manager

Manages the performance of other document control staff

Responsible for supervising support staff, including overseeing workload-leveling requirements

Comply with the Company Records Management for Controlled and not Controlled documents.

Support the Doc Control System and Electronic Document Management System (EDMS).

Manage all paper and electronic document flow within project, and from / to contractors or vendors.

Deliver project document control against project procedures for internal and external design and vendor documents, and project correspondence.

Project filing and archiving and handover preparation.

Paper and electronic document flow within project team, and from/to contractors or vendors.

Establish and maintain document control processes and procedures including sensitive information management and permissions management commiserate with company standards.

Provide document management oversight on the project and ensure that systems and procedures are being properly utilized.

Successful performance of Document Controls roles supporting, Contract Management, Commercial, Planning & Scheduling and Engineering

Interpersonal, organizational, analytical, managerial and communication skills.

Effective communicator with excellent verbal and written communication skills.

Strong team leader, proven interpersonal and relationship skills, self-motivated with ability to work on own initiative.

Previous professional working experience in inspection/construction management or resident engineering of transportation projects

Working knowledge of construction contract requirements.

Experience with MS Office, SharePoint, Prolog Manager (or similar EDMS)

Working knowledge of construction materials, means, and methods

Experience with ProjectWise, Prolog, and Microsoft Office

Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.)

Must be able to read and understand English-written job instructions and safety requirements.

Medical, dental and vision benefits effective day one of employment

Catalent offers rewarding opportunities to further your career!

Logbook issuance and archival; worksheet issuance and archival.

Initial set issuance; performs scanning and filing.

Files/maintains controlled documents; maintains stock of department supplies

1-3- years of related Administrative / Record Management experience

Ability to demonstrate the ability to use written and verbal communicate skills in an effective manner with various levels of management

1-3 years Next-Star Scanning or experience with digitization of microfilm (plus)

Knowledge and ability to use MS Office and other software applications as well as related office equipment.

High School diploma required or GED

Five (5) years of professional experience in business administration, library management, document management, information technology, training management or related field

Experience with written reports, budgets, and time estimates for upper management, and stakeholders.

Strong organizational, planning, time management and interpersonal skills.

Experience working with archives and records management.

Extensive experience in project management, technical writing, document management, quality management and information systems transit infrastructure projects.

One (1) year of large scale/enterprise-wide program, project management and/or staff management.

Knowledge of document management process and procedures and systems

Perform reoccurring training on Document Management Requirements and EDMS use.

Working Knowledge of various Electronic Document Management Systems (SharePoint, SharePoint Online, Ineight, Projectwise,

Technical knowledge of industry documents, records and data management systems

Implement efficient work-flow process, monitor daily activity, implement modifications. Administer the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”

Work within the existing “Electronic Document Management System (EDMS) DCP/QA/QC Plan”

Perform configuration management, BOM management and change management with the ability to apply the skill set to a dynamic environment.

Expert knowledge in BOM management and Change management

Advanced proficiency in Document management, configuration management and document control principals.

Advanced proficiency in PLM document management such as Enovia, Agile, Teamcenter, etc.

Lead and coordinates continuous improvement projects to improve quality, efficiency of Document Control process and/or enhance customer experience.

Associate degree in related field with at least 5 years of relevant experience.

Experience in electronic document management system, i.e. MasterControl, TeamCenter, TrackWise.

Intermediate computer skills and software applications, including experience with Microsoft Office tools (Outlook, Word, Excel, PowerPoint).

Applies skills and develops documentation including operating procedures, process flow charts and manufacturing procedures.

Intermediate to advanced working knowledge of medical device regulations and standards (ISO 13485:2016, FDA QSR, and MDSAP).

Excellent oral and written communication skills in English.

Proven experience in working in a cross-functional team environment as well as the ability to function independently.

Applicants must satisfactorily complete all the educational requirements to the Control Technician Training Program.

Perform arithmetic or algebraic and geometric procedures in standard, practical applications.

Applicants must be High School Graduates or equivalent.

Applicants will be required to successfully complete a control technician screening examination.

To be eligible for progression increases, applicants must demonstrate satisfactory performance; complete all on-the-job training and related study courses.

Applicants must possess a valid NY State Driver's License and be capable of passing a Company driving test.

Knowledge of Electronic Document Management Systems (EDMS)

BSc degree in Project Management or relevant field

Manage the flow of documentation within the organization

Proven work experience as a Document Controller or similar role

Basic knowledge of labor and corporate law

Hands-on experience with MS Office and MS Excel

Procore Certification - at least 1 year experience working in Procore, showcasing your proficiency in the latest tools.

Accurate data entry skills, ensuring that every detail is handled with precision.

Collaboration Master: Coordinating and managing crucial documents with engineers to meet and exceed project requirements.

High school diploma and at least two years of relevant experience. College degree preferred.

Office work experience in a construction or professional services company, demonstrating your familiarity with the industry.

Experience with filing, storing, sending, and receiving official documents, drawings, and transmittals, preferably in the engineering or construction domain.

Perform data entry into an electronic document management system (EDMS).

Experience with EDMS with strong configuration management functionality.

Maintain proper document configuration management in support of engineering and construction.

Demonstrated abilities in utilizing databases to perform data entry.

Perform data entry to produce and maintain logs, transmittals, and track documentation as required.

Perform quality control of scanned images and data entry.