Administrative Executive Assistant Office Jobs in New York, New York

Heavy calendar management and scheduling

Schedule: Hybrid work schedule, working both from home and in the office a few days per week.

Acting as gatekeeper to executives and C-Suite and above IN banking

Supporting multiple executives and providing administrative support as needed.

Assist with various reporting requests.

Reporting functions using all MS Office programs

Strong oral and written communication skills and ability to interact with all levels of management.

Act as a time management leader to ensure the leaders are aware of upcoming critical deadlines/meetings.

Excellent knowledge of and experience with Microsoft Office applications, specifically Word, Excel, PowerPoint, Outlook, Teams as well as Internet.

5+ years of experience as assistant or secretary, preferably at executive level.

Proven logical skills, well organized, and detail oriented.

Broad knowledge of company organization, policies, and practices.

Tact and good judgment in confidential situations and proven experience interacting with senior management

Required Qualifications, Capabilities and Skills:

Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment

Minimum of 5 years’ experience in an Executive Administrative Assistant role

Good problem-solving ability and Superior oral and written communication skills

Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Manage the coordination and logistics of both internal and external meetings

At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

Strong interpersonal, written, and oral communication skills

Maintain complex and detailed calendars

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Manage the coordination and logistics of both internal and external meetings

At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

Strong interpersonal, written, and oral communication skills

Maintain complex and detailed calendars

Works well in fast-paced team environment and collaboration with other executive management offices

Manage daily schedule, ensure meetings and events run on time, and prepare necessary materials

10+ years of experience; previous office administration experience preferably within a large and complex financial services or similar organization

Significant C-Level executive administrative experience

Consistently demonstrates clear and concise written and verbal communication skills

Excellent organizational skills and ability to work proactively without close supervision

Demonstrated time management skills including the ability to meet strict deadlines in a fast-paced environment

Calendar management including schedule; plan and coordinate calls and meetings

Process and manage creation of form contracts sent to clients

Oversee and manage process for execution of various agreements

Research and offer other support on legal department projects

Prior experience supporting lawyers preferred

Responsible for general office administration, including renovations, office moves, corporate credit cards, vendor management, and service contracts

5-10 years administrative experience at a global or large professional services firm

Strong computer skills; including Microsoft Office

Provide day to day administrative support to investment professionals

Coordination of complex schedules and logistics

Maintain a professional, organized office environment

Strong time management skills and ability to manage multiple tasks for many professionals

Manage complex calendars in different time zones

Knowledge of Workday Expenses software extremely helpful

Strong interpersonal and communication skills

Strong organizational skills and problem-solving skills

Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Create and manage event-specific invitation lists and other record-keeping spreadsheets

Take rapid dictation on occasion, utilizing excellent proofreading, grammar and spelling skills; compose emails and other correspondence as appropriate

At least 1-2 years of administrative experience within a fast paced, corporate environment

Ability to work in the office Monday-Friday (this is not a remote position); willingness to work flexible hours with occasional overtime

Strong organizational, administrative and analytical skills; must be articulate and detail-oriented

Excellent written and verbal communications skills, including proficiency in grammar and spelling

Excellent organizational and time-management skills.

Electronic and Paper Filing and Document Management

Manage calendars, travel, appointments, and create travel itineraries as needed.

Proactively manage minute to minute and hour to hour day for CFO, ensuring meetings start and end on time.

Manage contact database, ensuring all contacts are represented and current contact information is kept up to date.

Manage incoming and outgoing telephone calls for CFO and others.

Excellent attention to detail, organizational and time management skills, and ability to successfully multitask and produce quality results

Thispositionisafull-timeposition,andSurdna offersaleadingandholistictotalcompensationpackagethatincludes salary and benefits. All full-time staff are eligible for our generous benefits package including:

Interest in and knowledge of philanthropy

A minimum of 5 years of high-level executive administrative experienceor equivalent

Demonstrated communication skills, including exceptional speaking, writing, and editing skills

Support the President’s work with external boards, inclusive of scheduling, travel arrangements, and key deliverables

Strong organizational and time-management skills with the ability to prioritize tasks effectively.

Assist in the preparation of financial reports, budget tracking, and expense management.

Proven experience as an Executive Assistant, Office Manager, or similar role, preferably in a global business consulting company or related industry.

Manage and maintain CEO calendar, scheduling meetings, appointments, and travel arrangements.

Manage office budgets, track expenses, and process invoices.

Excellent verbal and written communication skills, with exceptional attention to detail.

Bachelor's degree or equivalent experience

Strong written and verbal communication skills

Answer and direct all incoming phone calls

Establish communications between customers and executives

Ability to work in high intensity, fast-paced environment

Manage communications (phone, e-mail), appointments, meeting requests and travel arrangements / accommodations (domestic and international).

Minimum 3 years experience serving as an Executive Assistant to 1 or multiple executives.

Capacity to effectively manage shifting priorities, multiple projects and concurrent deadlines in a fast-paced environment, while maintaining attention to detail.

Experience in organizing schedules and domestic / international travel agendas, including visa’s arrangements.

Great communication skills and teamworking.

Great skills in Microsoft Office System, QuickBooks, Microsoft Windows® operating system, SAP Concur.

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Ability to manage competing priorities, for example calendar management

Manage the coordination and logistics of both internal and external meetings

At least five years of administrative experience supporting at the Managing Director level (or equivalent) or above

Excellent interpersonal, written, and oral communication skills

Maintain complex and detailed calendars and ensure important deadlines are met

Calendar management, including coordinating meetings and events for Amex colleagues and partners

Set up and manage distribution lists for the team

Manage your own e-mails and correspondence in a timely manner

Ability to manage multiple tasks efficiently and effectively while meeting tight deadlines

Must be a self-starter with excellent anticipation and prioritization skills

Strong written and verbal communication skills

Strong oral and written communication skills, ability to interact with all levels of management

Excellent knowledge, with proven experience with Microsoft Office applications, specifically Word, Excel, PowerPoint, Outlook as well as Internet, Concur and Coupa.

At least five (5) years of experience as an assistant, preferably at executive level

Assists department in special projects as requested by the EVP including coordinating logistics and being available during events as needed.

Provide administrative support to one SVP and broader Entertainment Marketing & Communications team.

Must be flexible to work overtime on short notice

Strong interpersonal skills, effective time-management, high degree of flexibility and capacity to multitask across diverse and sometimes disparate tasks

Bachelor’s degree in any discipline strongly preferred, or five years of experience in office administration

Strong organizational, verbal, and communication skills, being highly adept at communicating with staff across global office footprint

Ability to manage highly sensitive, confidential information with complete discretion

Excellent attention to detail and thoroughness required to ensure accuracy in all work product

High degree of proficiency with Microsoft Office Suite and related productivity software