Admin Programs Officer Jobs

Associate's Degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline

Bachelor's Degree or higher in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline

Minimum Qualifications / Substitutions / Preferences

Flexible Spending Accounts – Health and Dependent Care

State of Alaska Public Employee Retirement System (PERS) Program

401(k) and 457 Savings Plans

Skills in project management, budget management, cross-cultural awareness, communication, and creative problem solving

Strong technical skills including word processing, spreadsheet, and database management

Outstanding interpersonal and teamwork skills; collegial, energetic, and able to develop productive relationships with colleagues, donors, stakeholders, and partners

Manages significant matters such as project development, project-related budgeting and procurement, and auditing/evaluating project performance

Master’s degree in public health or related field from an accredited college or university required. Bachelor’s degree required

Creative, innovative and solutions driven, with a focus on design, powerful storytelling, and engaging partners

One (1) year of responsible clerical, secretarial, administrative or records management experience;

Three (3) years of responsible clerical, secretarial, administrative or records management experience;

Five (5) years of responsible clerical, secretarial, administrative or records management experience.

Oversees & manages incoming requests/concerns relating to transitional services & community outreach.

Serves as a liaison to external employers & community service providers.

Develops filing system specifically to the transitional services & community outreach branch.

Telephonic Interviews Will Not Be Accepted

Work Site Visits Will Not Be Conducted

Graduation from an accredited senior high school or

One year full-time, wage-earning customer service, clerical,

The salary for an ERS Retiree (or non-contributing member) will

Robust skills in project and team management.

Advance ARF’s strategic initiatives and annual goals through innovating program design, effective management, and vibrant cross-departmental collaboration.

Assess program divisional operations, including risk management and contingency/emergency planning, to ensure operational excellence and sustainability.

Co-create and/or support workforce learning, vocational training, youth internships, humane education, and other educational opportunities as appropriate.

Bachelor’s degree, with major in nonprofit, public, or business administration preferred; or equivalent professional experience.

Demonstrated senior executive leadership skills and qualities.

Correctional unit operations experience preferred.

Law Enforcement & Custodial Officers System (LECOS) Retirement

Telephonic Interviews Will Not Be Accepted

Work Site Visits Will Not Be Conducted

Graduation from an accredited senior high school or equivalent or

One year full-time, wage-earning customer service, clerical,

Lead, facilitate and provide day-to-day management of the Programs Team, by adhering to Management Best Practices.

PhD or Masters degree in related discipline or equivalent (10+ years) work experience required in a leadership role.

Extensive work experience overseeing program design, development, implementation and evaluation across several topic areas.

Research and work experience conducting collaborative initiatives with a multi-stakeholder, multi-disciplinary point-of-view.

Experience with or comfort in speaking publicly as a spokesperson to a variety of audiences including funders.

Understand and monitor the state-of-the-art in the field of sociotechnical AI design, development, deployment and use (and related disciplines).

At least three to six years’ experience showing a proven track record in project, budget, and staff management  

Design, implement, and manage a portfolio of projects. Project responsibilities have the following dimensions:  

Supervise, develop and manage program staff, including Program Associates, Program Coordinators, field staff, interns and consultants. 

Monitor grantee performance to ensure full compliance with objectives, financial and reporting requirements, and evaluation plans.  

Build technical expertise, translating program experiences into lessons learned for internal and external stakeholders.

Master’s degree, or the equivalent experience, in International Relations, International Business, Economic Development, or Public Policy is preferred 

•Proven experience in program management, preferably in a nonprofit or social services setting.

•Strong leadership and team management skills, with the ability to collaborate effectively with diverse stakeholders.

•Strong written and verbal communication skills, with exceptional attention to detail.

•Sound judgment and decision-making abilities, with a commitment to ethical practices.

•Knowledge of criminal law, legal advocacy, or related fields is highly desirable.

•Develop and implement a comprehensive program strategy to advance the mission and objectives of the organization.

Knowledge, Skills, Abilities, And Competencies

Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.

Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.

Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.

Drafts policies and procedures, and develops contract or grant proposals.

Developing a multi-year vision + improving program operations and management,

developing a multi-year vision + improving program operations and management,

Develop assessments and evaluations of program performance and finances, including through KPIs.

Identifying and executing grant proposals. Ensure compliance with contract standards, licensing requirements, and successful implementation of grant administration procedures.

At least 10 years of overall experience, with at least 5 in a leadership role.

Expertise in performing many (if not all) of the above key responsibilities.

Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.

Prepare vouchers concerning purchase orders, travel expenses, vendor claims and other expenditures.

Coordinates grants and contracts, communicates related details concerning purchase orders, vendor claims, payroll coding, and other expenditures.

Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.

Drafts and develops documents including but not limited to policies, procedures, contracts, and/or grant proposals.

Support in digitization effort driven by the management and ad-hoc /admin tasks assigned

Provide operations support on administrative task and projects eg data entry and documentation handling

Manage and resolve customers’ and business units’ feedback/complaints and queries promptly

A recognized degree holder with 1-2 years of working experience

Possess strong analytical and problem solving skills, able to think objectively and 'think outside the box' when analyzing issues

Strong cross-functional collaboration and communications skills, driving outcomes through influence and negotiations

Knowledge, Skills, Abilities, And Competencies

Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.

Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.

Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.

Drafts policies and procedures, and develops contract or grant proposals.

Reviews proposed legislation and recommends changes; may act as legislative liaison.