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JUNIOR ADMIN OFFICER - Range 12 / AMEA
Salary
$50,772.80 - $64,771.20 Annually
Location
Anchorage, AK
Job Type
Regular / Full Time
Job Number
2023-09133
Department
Planning
Division
Planning Administration
Opening Date
09/11/2023
Closing Date
Continuous
- Benefits
- Questions
- Description
Job Information
Open to the general public and any current Municipal employee.
This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.
DEPARTMENT: Planning
HOURS OF WORK: Monday through Friday; 8:00 p.m. to 5:00 p.m.
LOCATION: 4700 Elmore Road
Example of Duties
As a member of the administrative team for the department, assist with; payroll processing; update personnel records and files; assist employees and supervisors with personnel and payroll forms; administer and approve credit card purchases by staff; research goods and services that the department needs to buy; input payment vouchers into the financial system; respond to audit requests; prepare billings and journal entries for payments owed the department; manage assets; and coordinate departmental software and hardware needs. Position requires good communication and customer service skills, and ability to handle confidential information appropriately. Perform other related duties as assigned.
Minimum Qualifications / Substitutions / Preferences
Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and professional level administrative experience.
OR
Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of professional level administrative experience.
OR
High school diploma, GED or equivalent and four (4) years of professional level administrative experience.
Must possess a valid State of Alaska drivers license by the time of hire.
Preferences
Additional Important Information
Preference will be given to Anchorage Municipal Employees Association (AMEA) employee who meet the minimum qualifications will be forwarded to the department for consideration prior to any non-AMEA applicants.
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment
If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska driver's license and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states if the Alaska driver's license was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant.
For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (http://www.muni.org/Departments/employee_relations/Documents/DrivingConvictionsGuidelines.pdf)
All required certifications and licenses must remain current for the duration of employment.
Military Service Interview Preference
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process
Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627 .
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571 .
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits
- Short Term Disability
- Health Savings Accounts
- Flexible Spending Accounts – Health and Dependent Care
- Life Insurance
- Dependent Life Insurance
- Medical/Dental/Vision/Audio
- Long Term Disability
Retirement
- State of Alaska Public Employee Retirement System (PERS) Program
- 401(k) and 457 Savings Plans
Employer Paid Benefits
- Paid Leave Plan
- Employee Assistance Program
- 11 Paid Holidays
For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx) .
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
02
Are you a current employee affiliated with the Anchorage Municipal Employees association (AMEA)?
03
Which of the following best describes your level of education as it relates to this position?
- Bachelor's Degree or higher in a different field
- Associate's Degree in a different field
- Associate's Degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline
- High School Diploma / GED / Equivalent
- None/Less than High School
- Bachelor's Degree or higher in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline
04
How many years of professional level administrative experience do you have?
- 2 years to less than 4 years
- No Experience
- Less than 1 year
- 6 years or more
- 4 years to less than 6 years
- 1 year to less than 2 years
05
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
06
Do you currently possess a valid State of Alaska driver's license or have the ability to obtain one by the time of hire?
07
How many years of experience do you have in payroll and/or accounting?
- 4 years to less than 6 years
- 2 years to less than 4 years
- 6 years or more
- Less than 1 year
- 1 year to less than 2 years
- None
08
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
09
How many years of timekeeping experience do you have?
- Less than 1 year
- 6 years or more
- None
- 2 years to less than 4 years
- 1 year to less than 2 years
- 4 years to less than 6 years
10
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
11
Do you have strong editing skills?
12
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.
Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
Required Question
Agency
Municipality of Anchorage
Address
632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501
Phone
(907) 343-4442
Website
http://www.muni.org/jol
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