Travel Specialist Jobs

• All applications will be treated with the strictest confidentiality
• All selected candidates will undergo rigorous reference and background checks
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

Organizational Setting

FAO Partnership and Liaison Office in Azerbaijan.

Reporting Lines

Under the overall supervision of the FAOR, direct and operational supervision of the AFAOR, in close collaboration with the admin and program team, the Travel Specialist will be responsible for the following activities:

Technical Focus

The Travel Specialist performs a large variety of routine functions managing and assisting the processing of tasks related to the travel.

Tasks and responsibilities

• Coordinating visa applications, including necessary documentation and requirements.
• Performing other related tasks, as required
• Conducting research and providing recommendations on travel safety and security.
• Providing advice on travel arrangements and logistics.
• Collecting and analyzing travel data to identify cost-saving opportunities, and areas for improvement.
• Coordinating travel bookings, including flights, accommodations, and ground transportation.
• Managing travel-related incidents or disruptions and providing appropriate solutions.
• Coordinating in the preparation and submission of travel expense claims.
• Liaising with travel agencies, airlines, and other service providers to ensure cost-effective and efficient travel arrangements.
• Providing pre-travel briefings to travelers including information on travel risks, cultural considerations, and emergency procedures.
• Researching and recommending travel options, accommodations, and transportation.
• Maintaining accurate records and databases related to travel bookings, itineraries, and expenses.
• Preparing a new arrival briefing package
• Preparing regular reports on travel expenses, including budget utilization, cost savings, and compliance with travel policies.
• Developing and implementing travel procedures for FAO AZ in close coordination with UNDSS

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree or a relevant training in administration, business management, finance or related field.
• 3 years of relevant experience in administration, travel or project management support.
• Working knowledge (level C) of English is required. Fluency in Azerbaijani is an asset.

FAO Core Competencies

• Building Effective Relationships
• Results Focus
• Teamwork
• Knowledge Sharing and Continuous Improvement
• Communication

Technical/ functional skills

• Experience with UN systems will be considered an asset.
• Experience delivering similar tasks.
• Knowledge or ability to learn and understand the FAO Guidelines.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
• FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• For more information, visit the FAO employment website

• Only applications received through the FAO recruitment portal will be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
• Incomplete applications will not be considered
• Once your profile is completed, please apply, and submit your application
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Candidates are requested to attach a letter of motivation to the online profile

If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT