Transportation And Fleet Operations Manager

• Manage and approve driver time cards, reconcile departmental p-card and pay vouchers.
• Review all policies with a lens towards Wesleyan’s high need students and green transportation.
• Ensure all reporting is done in timely manner.
• Identify and implement best practices for fleet and transportation operations.
• Manage motor vehicle checks in accordance with University policy. Manage inventory of university drivers and coordination with University auto insurance carrier.
• Attend Wesleyan campus sustainability committee meetings.
• Identify and centralize all driving needs across campus.
• Collect relevant data to track current state, analyze and improve operations.
• Attend student transportation board meetings to understand needs and provide regular reports on work done for students.
• Manage departmental budget including preparing budgetary projections for maintenance, repair and fleet purchase/lease.
• Develop, manage and oversee all policies and procedures related to motor vehicle operations (including recurring verification of driver licensing, driver eligibility, DOT certification, driver training and endorsements).
• Develop, manage and oversee all policies and procedures related to fleet operations.
• Ensure compliance with all federal, state, and local laws and ordinances (including DOT regulations) affecting transportation and fleet operations.

• Coordinate vehicle insurance documentation with University Insurance Broker.
• Oversee and manage a warranty claims program through equipment manufacturers.
• Coordinate student shuttles around recess periods.
• Hire and train drivers for shuttles and other university vehicles.
• Manage relationship with DMV for registration and related activities for new vehicles and vehicles being disposed.
• Develop a vendor list and guidelines for university vehicle users to stay upto date with vehicle maintenance and repair.
• Determine necessary repairs and maintenance of fleet vehicles; assign work to qualified vendors; review and evaluate work upon completion to ensure high quality work standard.
• Develop standard operating procedures of all routes and operations.
• Manage day to day shuttle operations ensuring vehicle availability and adequate routes and staffing.
• Respond to all customer inquiries and concerns and be proactive in identifying and resolving problems to avoid future issues.
• Establish appropriate record keeping systems to reflect activities associated with the inspection, maintenance and repair of vehicles.

• Additional duties as needed

Minimum Qualifications

Preferred Qualifications

Special Instructions to Applicants

Position is open until filled. For full consideration please submit application by September 10, 2023 when first review of applications will begin.

Additional Information

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University requires proof of COVID -19vaccination and booster (if eligible under CDC guidelines) or an approved exemption prior to first day of employment.

Benefits

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans. We also offer flexible work schedules, employee and dependent tuition programs, as well as access to Wesleyan’s BLS & GLS programs for those who qualify (tuition is waived for up to 2 courses a term; some fees and taxes may apply).

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.

Quick Link

https://careers.wesleyan.edu/postings/9940