Staff Assistant Jobs

Duties

The incumbent evaluates office processes consisting of numerous functions at varying levels of difficulty. The incumbent recommends changes in office policy to management or takes initiative to execute improvements to those processes, ensuring the stability of overall operations.

The incumbent manages the Superintendent's and Deputy Superintendent’s schedule, to include all meetings, appointments, events, and activities. This requires the position to take initiative and assume discretion to establish priorities, arrange commitments, reschedule, or refuse appointments or invitations, and/or arrange for a representative to attend in the Superintendent’s and Deputy Superintendent’s stead. The incumbent advises the Superintendent on any important matters addressed in the event of their absence. As pertains to scheduling, the incumbent also oversees the scheduling and completion of any work services to the immediate office area.

In addition to organizing meetings for the Superintendent and Deputy Superintendent, the incumbent also attends and provides input in matters concerning internal administrative issues and is responsible to follow up on commitments made in the meetings to make sure the issues are addressed by the appropriate personnel.

The incumbent receives, screens, maintains, and safeguards the Superintendent's personal file of correspondence and documents concerning pending investigations, subordinate personnel, productivity reports, etc. The incumbent responds to correspondence on behalf of the Superintendent when authorized to do so, and refers technical matters to the more appropriate subordinate personnel assigned to handling those issues. The incumbent manages a tracking system to ensure actions are completed within established deadlines.

The incumbent maintains technical or policy material present and available in the office; records the minutes of staff or other meetings; and prepares distributes the minutes upon completion. The incumbent reaches out to top-level officials to gather or develop information and create materials to assist with making decisions and for public briefings. All materials and reports are made readily available to the Superintendent in a timely manner to support a seamless work flow and effective overall business operations.

The incumbent assists the Capitol Building Superintendent’s Office to disseminate and implement all recommended changes to Architect of the Capitol administrative policies and associated programs of House and Senate office support organizations such as the Curator’s Office, Telecommunications, Service Center, Parking Office, Clerks Office, etc.

The incumbent manages the employee parking permit and transit subsidy program. The position follows appropriate safety rules and attends safety classes to reinforce awareness in safety while performing all said duties. Additionally, the incumbent manages employee emergency contact information, internal agency/jurisdiction correspondence, external correspondence (briefings, written responses to congressional inquiries, etc.)

All Staff Assistant responsibilities require the position to develop highly communicative working relationships with high ranking and key representatives from the Architect of the Capitol, and Congressional Offices and Committees.

The incumbent provides back-up support for human capital duties as needed

Requirements

Conditions of Employment

• You must be able to pass a drug test.
• You must meet the definition of specialized experience.
• Your resume and question responses must demonstrate job-related KSAs.

• A citizen of the United States;
• A person who is currently an officer or employee of the Government of the United States.
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;

How You Will Be Evaluated

• Selective Service
• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Privacy Act
• Social security number request
• How to Apply You MUST apply online. FORMS RECEIVED BY FAX, EMAIL OR U.S. POSTAL SERVICE DELIVERY WILL NOT BE ACCEPTED. If you are a new user to the USAJOBS Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJOBS user AND you must be signed-in to your account in order to apply for this position. For help with setting up an account or for general assistance in using USAJOBS, go to USAJOBS Help Page. NEED HELP? If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at [email protected]. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Time. You may call and leave a voice mail message at all other times. All required supporting documents will be collected electronically via the USAJOBS “Saved Documents” feature. If you are unable to apply on-line, you may visit our Employment Center for technical assistance in entering your application. The Employment Center is located at 441 Second & D Streets S.W., Washington, D.C., Room H2-178, and is open Monday through Friday from 8:00 a.m. to 4:00 p.m. You may call 202.226.7000 for directions. Agency contact informationLondon HolliwayPhone 202-718-2662Fax 202-226-9755Email [email protected] Architect of the Capitol 2nd and D Street, S.W. Washington, District of Columbia 20515 United StatesNext steps You will receive a notice generated by the USAJOBS System when you have successfully submitted your application. We will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements. You can check the status of your application by logging into http://www.usajobs.gov. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJOBS Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within two (2) weeks after the closing date of this job announcement.
• Equal Employment Opportunity (EEO) Policy

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request
• Signature and false statements
• New employee probationary period
• Financial suitability
• Reasonable accommodation policy
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position. To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application. We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment. Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume. For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection. If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form). If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Required Documents