Staff Assistant I Jobs

Overview
The Mayor's Office of Civic Engagement (OCE) encourages, facilitates, and maximizes citizen input and participation in all aspects of government through service requests, neighborhood meetings, mailings, and emergency responses. As part of the OCE, Boston 311 is the main constituent service line for the City of Boston. We are call-talkers and constituent advocates who deal with a broad range of issues affecting constituents - everything from fixing potholes and pruning trees, to cleaning up vacant lots or finding a spot in a homeless shelter. We interact with people at virtually every level of government. We are working to build a better Boston by improving channels to listen to constituents and act on their needs. Finding top talent is critical to achieving this goal.
Responsibilities

• Reallocate service requests sent back to 311 from departments.
• Handle emails sent by constituents and departments in response to service request creations.
• Answers incoming calls from constituents on a variety of neighborhood concerns.
• Performs related work as required.
• Mediates calls from residents to the appropriate departments for escalated submitted cases.
• Communicate with constituents using 311’s live chat program.
• Daily uses Lagan system to create and close cases appropriately.
• Handle service requests submitted through other channels of communication, such as the Bos:311 app and Self Service portal.

Minimum Entrance Qualifications

• Ability to exercise good judgment and focus on detail as required by the job.
• Knowledge of City of Boston neighborhoods preferred.
• Ability to respond to telephone requests in a courteous manner and exercise initiative in following up calls; to maintain confidentiality; to enter information accurately; to follow oral and written instructions; and to work as part of a team in a fast-paced environment with pressing deadlines.
• At least one (1) years of fulltime, or equivalent part-time, experience in office, receptionist, clerical, administrative work or related field, preferably in work that included customer service in a call center or similar operation.
• Bilingual skills preferred.
• Must be able to work evenings and weekends as required and during snow and other emergencies.
• Appropriate educational substitutions can be made for the required experience.
• Proficiency in use of computer applications such as Microsoft Office and Google mail.
• Strong oral and written communication skills.

Boston Residency Required
Terms:
Union/Salary Plan/Grade: Non-Union/MO-4
Hours per week: 35