Staff Assistant - Aviation Security & Public Safety

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Aviation Security and Public Safety Department are looking for a customer service driven individual with a demonstrated knowledge and skill in providing high-level administrative support to departmental senior staff to ensure efficient operations of the office. The Staff Assistant will assist with establishing and organizing departmental programs, agreements, and filing systems while interpreting Authority regulations, policies, and procedures relevant to the department's functions. Enjoy a flexible telecommuting schedule (currently 2 days remote, 3 days on-site) as you assist with supports management through a variety of responsibilities related to communication within the department as well as tenants, consultants, and other stakeholders.

The selected candidate will:

• Prepares technical worksheets, tables, and computations; establishes and maintains complex databases; processes forms, documents, and data; processes payments for Department contracts and services; ; makes mathematic or statistical calculations; researches and assembles information from a variety of sources for the preparation of records and reports.
• Assists with the development and maintenance of department programs and services; develops and maintains department databases; coordinates department meetings, develops reports, and PowerPoint presentations.
• Interprets Authority requirements, such as regulations, policies, and procedures as they relate to department functions or programs; distributes handouts and applications; develops and maintains recordkeeping process; serves as the Department’s Records Coordinator; collects data and information; issues permits; provides information to the public regarding Authority’s services and refers complaints to an appropriate person for action.
• Performs work with a significant degree of complex technical and administrative work in support of a department’s core functions and processes, examples of which include: reviewing and processing agreements, rights-of-entry, and other documents, ensuring information is complete; tracks contract processing; contacts tenants, consultants and other stakeholders regarding document processing; researches, compiles and prepares grant submittals; tracks scopes of projects, expenditures, and cost estimates; reviews and updates department procedures.
• Gathers information for the department’s budget and input information into various formats; tracks purchases and monitors budget balances; prepares budget reports.

Competencies:

• Communication: Proficiently exchange information through various avenues including verbal, digital, written, facilitation and persuasion with both internal and external stakeholders.
• Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.
• Leveraging Technology: Proficient in computer systems, MS Word, Excel, PowerPoint, spreadsheets, and other software.
• Customer & Personal Service: Aids and supports departmental staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
• Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet department needs and manage personal workflow.

Requirements

Required Education, Training and Experience:

• Equivalent combination of training and experience.
• Three years of increasingly responsible technical or administrative support experience.
• Graduation from high school or G.E.D. equivalent.

Licenses, Certifications, and Special Requirements:

A valid California Class “C” driver's license and the ability to maintain insurability under the Authority's Vehicle Insurance Policy.

Desirable Qualifications:

• Certification as a Professional Administrative Certification of Excellence (PACE) or Certified Administrative Professional (CAP)

The minimum starting hiring salary is $46,959.

The salary range for the Staff Assistant is $40,136 - $64,218.

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.