Sr. Executive Assistant To Ceo

About Us

The human brain is the most complex object in the universe, yet society had accepted one-size-fits all approaches to cognition. The “solutions” (think coffee, energy drinks, and even a friend’s rx) were mediocre at best and frankly, made no sense to us. So, we created Thesis, the world’s first customized nootropics company. If you’ve never heard that word before, it’s just a fancy way of saying brain supplements. In five years, most will be taking nootropics on the daily and chances are, they’ll be ours.

With an exceptional efficacy rate, the world has taken notice — we’ve raised over $13M in venture capital, garnered interest from leading neuroscientists and athletes, and established ourselves as the industry’s leading brand. Now, we’re looking for incredible people to help us share the gift of enhanced cognitive function with the world. If you’re looking to be a part of a movement — one that involves both immense self-growth and an ambitious mission to pioneer an industry — we’d love to have you on the team.

This role is in-office Monday through Friday in our NYC headquarters or Hybrid 3 days in the office/2 days WFH

About The Role

We’re looking for a detail obsessed, hard working Executive Assistant that knows how to organize, prioritize and set our CEO up for success every day. In this role you will work directly with our founder/CEO, and touch all areas of the business. You’ll have a pivotal impact on the direction of the company and the opportunity to be a part of a life-changing, category-defining brand.

How You'll Make an Impact:

• Inbox Management: Diligently manage inbound, outbound, and follow-up messages of the CEO's company email. Adapt to the voice and tone of the CEO for eventual autonomous email management.
• Happy Hours and Offsites: Aid in planning and organizing team-building activities, such as happy hours and offsite events.
• Calendar and Schedule Management: Efficiently manage the CEO's personal appointments, dinners, and company schedules.
• Diverse Support and Research: Provide support across the organization, ranging from assisting with fundraising to troubleshooting Slack notification settings.
• Office Management: Oversee various office management tasks, including supplies inventory, equipment maintenance, and vendor coordination.
• Meeting Notes Synthesis: Transform meeting notes into actionable tasks and projects with clear timelines. Schedule dedicated time on the calendar and oversee project management until completion.
• General and Project Management: Support the team with general management tasks and assist in coordinating and tracking projects and deliverables.
• Daily Priorities Preparation: Help the CEO maintain efficiency by creating a list of tasks requiring attention and preparing documents for review ahead of meetings.
• Cultural Leadership: Foster a positive and inclusive work environment by serving as a cultural leader within the organization.

We're Excited About Your:

• 5+ years of relevant experience as an Executive Assistant or related role
• Attitude of ownership, accountability and direct transparent feedback: not afraid to push back if the priorities aren’t in the right order!
• Drive the implementation and maintenance of new ways of working, eagerly seeking opportunities to optimize processes, improve efficiency, and enhance productivity across the organization.
• Work autonomously and take charge of tasks with minimal oversight or onboarding, demonstrating a quick understanding of requirements and proactively finding solutions
• Technologically adept, and patience for those who are not: above average typing speed, ability to work across multiple platforms to complete tasks
• Exemplary follow through and process/project management
• Advanced organization and communication skills

A Few of Our Perks and Benefits:

• 🩺 Health, dental, and vision plans with HSA, FSA and pre-tax commuter benefits for parking and transit
• 💊 Unlimited (yes, unlimited) Thesis nootropics
• 💵 Competitive compensation with an exceptionally generous equity package
• 🎓A strong emphasis on promoting from within and personal development
• 🐕 A dog-friendly office located in the heart of Flatiron steps from Union Square and Madison Square Park
• 📈 401k to help you plan for the future
• 🏋️ $100 monthly wellness stipend for your wellbeing (e.g. massage, cryotherapy, psychedelic therapy, etc.)
• 🏖 Unlimited PTO because we respect the need for work/life harmony