Special Events Coordinator - Athletics

At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life.

Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer.

Posting Expires: April 13, 2023

General Description And Classification Standards

Under general supervision from the Athletic Director, the Special Events Coordinator - Athletics performs professional duties in planning, developing, coordinating, implementing, and supervising athletics and recreation programs for the City of Atlanta.

Essential Duties And Responsibilities

• Perform necessary manual labor and skilled tasks that may require use of lifting heavy objects, stooping, and bending.
• May serve as liaison, for the Office of Recreation with various local, state, and national recreation associations.
• Provide clerical support, program registration, answer telephones, and maintain correspondence with other divisions or agencies; may respond to public inquiries.
• Performs other related duties as assigned.
• Coordinate volunteer requests from the community; recruit, train and supervise volunteer coaches and staff.
• Collaborates with internal and external personnel (e.g., other administrators, athletic associations, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs.
• May assist in the development of classes, schedules, and implementation of activities, programs, and coordinates with the recreation programs for facility.
• Work independently and be responsible for overseeing activities at designated locations such as recreation centers, parks, school facilities, and other venues Includes setting up and take down at facilities and areas for special events, including weekends, holidays, and evenings.
• Works to achieve professional development goals, which will facilitate the successful completion of departmental objectives that will contribute to the City of Atlanta vision
• May perform emergency custodial maintenance, set up tables, sports equipment, chairs, and bleachers for classes and programs.
• Enforces city policies, procedures and park rules for staff, instructors, volunteers, and contracted facility renters as well as enforcement of safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building.
• Performs scheduling on software and website for City of Atlanta DPR.
• Check facilities for accessibilities, and safety, and ensured that each facility is properly furnished with equipment and supplies necessary for operation.
• Prioritize job tasks and complete them within specified time frame.
• Monitor and prepare budgets to meet program needs; documents expenditures, submits requests to procurement, etc.
• Plans, implements, and coordinates diversified recreation and athletic programs; develops program services and activities; schedules classes, leagues, events, and programs; reserves facilities and schedules grounds use; coordinates and supervises instructors, staff, and volunteers; provides information and direction as needed; processes participant registrations; and manages programs in accordance with local, state and federal guidelines.
• Schedule recreation facilities and supervise condition of assists in recruiting, training, supervising, directing, and evaluating staff, vendors, instructors, volunteers, and participants.
• Manages team rosters, schedule leagues and tournaments, enforce rules and regulations of athletic and recreation programs.
• Monitors the day-to-day operations of athletic and recreation programs including making site visits, handling, and resolving complaints and ensuring that programs have required materials and supplies.
• Maintains inventory of supplies, equipment, and materials in support of athletic and recreation programs and advises Facility Manager in advance of program equipment and supply.

Necessary Knowledge, Skills And Abilities

• Successful practices and knowledge of principles, rules, and procedures of organized competitive sports, athletic and recreational programs.
• Ability to know how to provide a variety of programs in the areas of general athletic and recreation activities.
• Ability to communicate orally and in writing with staff members and/or supervisor and have working knowledge of appropriate technology to best serve the public.
• Ability to understand, follow and complete oral and/or written assignments.
• Ability to communicate and establish rapport, understanding and confidence with participants and the general public; exercise independent judgment in the application of program and game rules and procedures; plan, promote, organize, and coordinate athletic programs and events.

Minimum Qualifications -Education & Experience

• Associate degree in recreation, leisure services, sports administration, physical education, or related field.
• Equivalent professional experience may be considered for substitution of the required degree on an exception basis.
• 3 years of experience supervising athletic and recreation programming.

Preferred Education & Experience

• 5 years of experience supervising athletic and recreation programming
• Bachelor's degree in Parks & Recreation, or related field required; supplemented by two years of experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Licenses and Certifications

• Maintain CPR and first aid certification.
• Must possess and maintain a valid Georgia Driver's License.
• Certified Parks and Recreation Professional (preferred).