Soma - Classroom And Clinical Site Operations Specialist

Description

A.T. Still University's School of Osteopathic Medicine in Arizona (ATSU-SOMA) is seeking applications for a full-time non-exempt Classroom and Clinical Site Operations Specialist on the Mesa, Arizona campus. The Classroom and Clinical Site Operations Specialist will work with the Director of Operations to ensure successful completion of all contracts, invoices, and payments due to classroom sites or clinical sites.

Duties & Responsibilities

• Additional duties as assigned.
• Assist in keeping track of purchases, check requests, travel reimbursements within the budget tracking report.
• Independent judgment is required to plan and prioritize a diversified workload.
• Ordering of materials, supplies, and equipment as requested by the Director of Operations.
• Provide back-up for Business Operations Specialists: daily invoice processing, check requests, purchasing through Unimarket.
• Attendance expected and required for the following meetings: Faculty & Staff Meetings, Faculty & Staff Trainings, and any additional meetings as per the Director of Operations.
• Assist the ATSU-SOMA Operations team for monitoring the workflow of the pre-approval/approval/processing of expense and travel requests within the SOMA Operations email, Unimarket, and Chrome River.
• Complete all ATSU University requirements including annual Required Employee Training (RET), annual employee evaluation process, HR trainings.
• Assist in SOMA annual in person events as needed (Awards Ceremony, Commencement, Orientation, White Coat Ceremony, etc).
• Work with the Office of Financial Aid to process student payment for Core Clinical Rotation Expenses.
• Interact with senior management, operations, accounting, purchasing & other faculty and staff.
• Any additional payment processing as requested by the Director of Operations.
• Protect ATSU-SOMA faculty, staff and student rights by maintaining confidentiality of all information pertaining to University business.
• Be able to cover other staff within the SOMA Operations team when they are out of the office or if tasks are needed for coverage.
• Able to be cross trained on all SOMA Operations team tasks.
• Provides day-to-day administrative support to students, faculty, and staff by meeting the mission and vision of ATSU-SOMA.
• Payment processing for Clinical Rotations:o Develop payment process / workflow for centralization of clinical rotation payment for all clinical rotations.o Work closely with partner site RDMEs / RECs to ensure timely payment of clinical rotations.o Ensure proper invoice expense allocations including using correct object codes for the school prior to final approvals and sent to accounts payable.o Responsible for tracking Clinical Rotations and expenses associated with Clinical Rotations.o Prepare financial reports for Clinical Rotation expenses for the Director of Operations and the Dean.

Education & Experience

• Knowledge of Unimarket (Purchasing Order Tracking System) and/or a comparable purchasing software system.
• Exemplary organization and time management skills.
• Ability to troubleshoot and problem solve.
• Proficiency in Microsoft products such as: Word & Excel are required.
• Associates degree or some college preferred, but not required, will consider comparable job experience in purchasing, accounting, business operations.
• Ability to work independently and communicate effectively with Senior Management.
• Four year college degree in Accounting, Business, Finance or equivalent of job experience.
• Experience in a role requiring strong ability to multi-task with excellent communication skills.
• Excellent written, verbal and communication skills.
• Ability to handle responsibilities independently with minimal supervision.
• High-level of integrity, objectivity, confidentiality and accuracy.
• Two to three years of experience in either accounts payable, accounting, purchasing, administration, and/or business operation in a college setting preferred.
• Self-motivation and ability to adapt to new systems.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits .

Qualifications

Skills

Preferred

• Good Judgement: Intermediate
• Organizing: Intermediate
• Flexibility: Intermediate

Experience

Preferred

• 2-3 years: accounts payable, accounting, purchasing, administration, and/or business operation in a college setting

In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another’s functions and each person’s importance as an individual.