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Shp Administrative Coordinator Jobs

Company

North Carolina Dept of State Treasurer
Address , , Nc
Employment type FULL_TIME
Salary $42,000 - $64,000 a year
Expires 2023-06-09
Posted at 1 year ago
Job Description

The State Health Plan division is looking for an Administrative Coordinator. This is a full-time position (40 hours per week) with State Benefits, including health insurance, paid vacation, paid sick time, paid holidays, as well as retirement.
** This position has a recruitment range of $42,000 - $64,000 **

~ This position has been designated as Exempt in accordance with North Carolina General Statute § 126-5 (c1) (24).; ~
This position will:
  • Serve as a Notary Public for not only the Plan but also the Department.
  • Serve as the IT Liaison, coordinate the State Car Management for The Plan, and order office supplies for staff and division use.
  • Maintain logs, prepare dashboards and reports, and perform purchasing activities such as reconciling invoices and maintaining supply inventory.
  • Draft, format, review, and mail correspondence; route documents for signatures and approvals.
  • Receive and collect documentation for Public Records requests and organize case files keeping up to date on copying, filing, scanning.
  • Schedule meetings, answer phones, coordinate with stakeholders, evaluate and ensure that contract redactions are up to date.
  • Onboard and Offboard staff and prepare travel documentation and expense reports.
  • Coordinate and produce individual letters and mass mailings as needed, remaining cognizant of PHI and HIPAA compliance.
  • Utilize eProcurement, Agiloft (The Plan’s contract management platform), and serve as the primary DocuSign router.
About us:
The Department of State Treasurer's campus is located on Atlantic Avenue, is surrounded by many shopping centers and restaurants, has access to a 24-hour 7-day a week free gym on the campus, and has free employee parking.
The North Carolina State Health Plan for Teachers and State Employees, a division of the Department of State Treasurer, provides health care coverage to more than 750,000 teachers and local school personnel, state employees, retirees, current and former lawmakers, state university and community college faculty and staff, and their dependents.
In furtherance of the Department of State Treasurer's existing ethics and transparency programs, this position is subject to the ethics and conflict of interest requirements of the Department of State Treasurer Supplemental Ethics Policy (Tier 2 Ethics Policy).
https://www.nctreasurer.com/media/3288/download?attachment

Knowledge, Skills and Abilities / Competencies

Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:

  • Proficiency in Microsoft Excel, Word, and Outlook, and Adobe Pro.
  • Proven exceptional attention to detail and organizational skills.
  • Demonstrated ability to independently follow a step-by-step guide from start to finish with frequent interruptions.
  • Demonstrated ability to maintain the confidentiality of highly sensitive information.
  • Proven customer service skills, including the ability to interact professionally and effectively with staff, vendors, and the public in person, written communication such as e-mail, and/or verbal communication over the telephone.
  • Demonstrated ability to work effectively in a team environment.
Management Preferences:
  • Experience processing and reconciling invoices and other purchasing activities.
  • Licensed as a Notary Public.
  • Experience with North Carolina e-Procurement system.

Minimum Education and Experience Requirements

High school diploma or General Education Development (GED) diploma and six years of related administrative experience; or equivalent combination of education and experience.
MUST hold a current, valid NC Notary License or meet all requirements to be able to obtain this licensure within 6 months.