Senior Buyer - Utilities

Purpose of Classification
The purpose of this classification is to perform purchasing activities, including preparation of complex procurements, analysis of technical bids, and proposals along with the preparation of agreements and term contracts for the Utilities and the City. Coordinate procurement processes to include an understanding of Utility divisions requirements and expectations.
Essential Functions
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Preparation and administration of the Request for Proposals (RFPs), Invitations to Bid (IFBs), Request for Qualifications (RFQs) processes; reviews, suggests changes to, and finalizes scope of work with project managers; reviews and finalizes solicitation packages; receives and reviews submissions; prepares evaluation tools; prepares for and conducts pre-bid conference and site meetings; issues Addenda with Question and Answers; prepares and distributes contracts and agreements.
Conducts solicitation evaluations; prepares evaluation documents; reviews compliance requirements for responsiveness; provides evaluation training to evaluators to ensure fair and unbiased scoring; reviews committee recommendations to City Commission for approval.
Collection of all bid bonds, performance and payment bonds; attend kick off meeting; assist with preparation of notice to proceed;
Review City issued requisitions; solicits additional information, quotes, verifies insurance certificate and endorsements to ensure limits meet City requirements, creates purchase orders and attaches all required documentation relevant to the purchase of goods and services; forward purchase order to City Departments.
Assists Utilities Division with planning for upcoming procurements to avoid gaps in services i.e. expired contracts/bids.
Assists with training City employees on purchasing policies, procedures, and practices; advises departments of proper procedures for writing specifications, requesting purchase orders, preparing contracts, and performing other purchasing activities.
Confers with user departments, vendors, contractors, local governments, state agencies, sales and service representatives, and others.
Compiles and submits purchasing and contract information required by other local, State or national governmental entities.
Maintains knowledge of current market conditions, new products, trends, practices, and product research to ensure efficient procurement of goods and services for the City.
Refers to ordinances, laws, statutes, policies and procedures, the Thomas Register, the Blue Book, supply and price catalogs, and other resources in performing purchasing administration duties.
Additional Functions
Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, or filing documentation.
Provide assistance to other employees or departments as needed.
Minimum Qualifications
Performs other related duties as required.

• Legal Aspect of Public Procurement
• Bachelor’s degree in business administration, public administration, finance, business management or closely related field; and
• Three (3) years of progressively responsible experience in government purchasing; and
• Possess [or obtain within fourteen (14) days of hire] and maintain a valid State of Florida Driver's license.
• Intro to Public Procurement
• Contract Administration
• Possess [or obtain withn six (6) months of hire] the following National Institute of Governmental Purchasing (NIGP) Core courses:

Preferred Qualifications

• Possession of a Public Professional Buyer Certification.

Supplemental Information
COMMUNICATION COMPETENCIES
Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.
Ability to prepare accurate and thorough written records and reports.
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Ability to establish and maintain harmonious working relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.
Knowledge, Skills, And Abilities
Knowledge of laws, policies, and practices in local government procurement.
Knowledge of proper procedures to follow for preparation of RFQs, RFPs, and bid notices.
Knowledge of proper procedures to follow for preparation of City Commission Agenda items.
Knowledge of eprocurement procedures
Ability to effectively interact with the public, supervisors, co-workers, other department staff, and with outside agencies.
Ability to effectively provide direction, guidance and assistance to employees regarding the procurement process.
Ability to effectively communicate both orally and in writing.
Ability to troubleshoot, research and resolve inquiries and requests.
Ability to perform accurate data entry tasks.
Physical And Sensory Requirements / Environmental Factors
Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements : Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S.C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
VETERANS' PREFERENCE
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.
Full-time employees (those regularly scheduled to work at least 30hours per week) are eligible for the City's benefit package.
The City Of Boynton Beach's Comprehensive Benefits Packageincludes

• Student Loan Forgiveness
• Dental Insurance
• Vision Care Plan
• Dependent Life Insurance
• Basic Term Life Insurance
• Health Insurance
• Supplemental Life Insurance
• Accidental Death and

Dismemberment Insurance

• 457 Savings Plan (three options)
• Pre-Paid Legal and Identity Theft Protection Plans
• Direct Deposit
• On-site Training Program
• Social Security
• Paid Annual Leave / Vacation
• 12Paid Holidays
• Employee Assistance Program
• CityPension Plan
• Wellness Program
• Flexible Spending Account
• Tax Deferred 125 Premium Plan
• Long Term Disability Insurance
• Educational Assistance Program *( Depending on budget funding )
• Bonus Vacation Hours
• Paid Sick Leave / Family Sick Leave
• Short Term Disability and other Supplemental Plans
• Credit Union

Student Loan Forgiveness
Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.
Health Insurance
The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).
Dental Insurance
Premiums for eligible employeesare paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.
Vision Care Plan
Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.
Life Insurance / Accidental Death and Dismemberment Insurance
The City provides each eligible employee with term lifeandaccidental death insurance.
Supplemental Life Insurance / Supplemental AD&D Insurance
Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.
Dependent Life Insurance
Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.
City Retirement / Pension Plans
The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.
Supplemental Plans
Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.
Short and Long Term Disability
The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.
Employee Assistance Program (EAP)
The City contracts with an employee assistance program (EAP) toprovide employees and their dependentswith free, confidential and professional counseling to help resolve personal or family problems.
Deferred Compensation Plans (457 Plans)
The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.
Vacation
All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.
Holidays
The City observes 12paid holidays throughout the year.
Sick Leave / Family Sick Leave
Full-time employees accrue one day ofsick leaveper month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.
Tuition Assistance *( Depending on availablebudget funding )
The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.
Wellness Program
The City offers many wellness activities and programs throughout the year.
Prepaid Legal Services and Identity Theft Protection Plan
Employees may chooseto enroll ina prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.
Credit Union
All City employees mayjoin the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.
Section 125 Plan for Health and Dental Premium
Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.
Flexible Spending Accounts
Employees mayparticipate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.
Direct Deposit
Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
Closing Date/Time: 6/15/2023 11:59 PM Eastern