Secretary - Occupational Health

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Type:

Regular

Scheduled Hours:

40

Work Shift:

Day (United States of America)

:

We are looking for an individual with experience who is efficient and comfortable being a member of the BID-Plymouth Occupational Health team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Duties/Responsibilities:

• Coordinate Occupational Health/Rehab appointments as requested/responsible for result reporting.
• Answering multi-line telephone system & route calls to the appropriate person.
• Generate memos, emails and reports when requested. Schedule maintenance of office equipment, including computers, copy machines and fax machines.
• Responsible for scanning all documents created in the clinic.
• Make copies of correspondence and other printed matter as required by Director.
• Maintain inventory and order necessary office forms and supplies.
• Responsible for forwarding physical exam/testing results to companies.
• Greet patients as applicable, referring to appropriate person as needed.
• Coordinate appointments with DDS account rep/create excel spreadsheet monthly.
• Assist in record audits for ongoing compliance with medical records standards.
• Obtain pre authorizations from companies, schedule appointments and register patients.
• Distribute incoming mail.

It is understood that this is a summary of key job functions and does not include every detail of the job that may reasonably be required.

Education/Experience Required:

• Previous administrative/secretary experience
• Experience working knowledge of computers with Meditech, Microsoft Word, and Excel. Training for Systoc (clinic software) will be provided.
• Pleasant telephone manner.
• HS Diploma
• Associates Degree preferred
• Good verbal communication skills.

FLSA Status:

Non-Exempt

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled