Secretary Jobs

The Iowa Department of Public Health (IDPH) and Department of Human Services (DHS) merged on July 1, 2022 to form one agency, the Iowa Department of Health and Human Services (HHS). We are seeking a Secretary 1 to join the team at the Glenwood Resource Center (GRC) in Glenwood, which offers a continuum of care to Iowans experiencing intellectual disabilities. This is a full-time position with a Monday – Friday work schedule. Employees are eligible for a $1,500 retention payment for a commitment of 7 pay periods (14 weeks) and are eligible for renewal at the end of each 7 pay periods until the facility closes. Speak to the hiring manager for more information on eligibility.

This position provides administrative support to the Medical Director and Medical Dept at GRC. Some job duties include:

• Schedule, prepare, and distribute clinical information packets for weekly case reviews with University of Iowa physicians
• Attend and record minutes for all assigned meetings
• Prepare quarterly physician orders for provider signature
• Manage conference room schedule
• Assist Medical Director with hiring process for new medical staff as requested (i.e., scheduling interviews, preparing interview materials, completing reference and background checks, etc.)
• Prepare (in standard format) and archive annual physical reports
• Keep accurate timekeeping records for medical staff
• Schedule medical and interdepartmental meetings as requested
• Coordinate process for professional peer review
• Coordinate scheduling of inservice/training for medical staff as requested
• Prepare policy training materials for Medical Director to complete training with medical staff
• Prepare correspondence for Medical Director as requested
• Verify accuracy of invoices for employee contracts and print for Medical Director approval
• Manage other diversified activities and projects as directed
• Coordinate process for Medical Director to complete employee performance evaluations
• Manage outgoing and sort incoming interdepartmental and clinical mail
• Manage daily scheduling software for medical staff
• Prepare MOD schedule draft for Medical Director review, and update schedule with interval changes as requested
• Prepare and submit ISP reports for medical providers

We have a great total compensation package for all of our full-time employees, including:

• Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
• Health, Dental and Vision Insurance
• Flexible Spending Accounts
• Paid Holidays (9 days/year)
• Sick Leave
• Life Insurance
• Vacation Leave
• Iowa Public Employees' Retirement System (IPERS)
• Long-Term Disability Insurance

Note: Under the Centers for Medicare & Medicaid Services new vaccine mandate for healthcare workers (published on November 5, 2021 and affirmed by the United States Supreme Court on Please January 13, 2022), all potential employees of this facility must have received, at a minimum, the first dose of a primary series or a single dose vaccine OR have an approved religious or medical exemption (as determined by the agency) OR have documentation reflecting a temporary delay in vaccination (as determined by the agency in accordance with CDC allowances), prior to the start date. Candidates shall coordinate with agency staff to ensure all requirements are met before the individual provides any care, treatment or other services for the facility and/or its clients.

Glenwood Highlights

• The Loess Hills landform is an Iowa treasure that spans more than 1,080 square miles along the eastern edge of the Missouri River flood plain. This unique feature is up to 15 miles wide and 220 miles long. Bridging rural and metropolitan areas, the hills have something for everyone.
• Glenwood is just 25 minutes from Omaha, and 2 hours and 10 minutes from Des Moines. Check out these 10 Reasons to Move to Iowa .
• The City of Glenwood is home to 5,358 friendly people in the Loess Hills of southwest Iowa. A small rural community with strong ties to the Council Bluffs and Omaha metropolitan area, Glenwood is a dynamic and welcoming place to live and work.
• Home of the Mills County Historical Museum, seven historical buildings with the largest display of Prehistoric Native American Artifacts in the state of Iowa are located here. Nearby you can find the Hillsdale Lily Garden with 159 lily varieties on an acre of land surrounded by a walking path. Then stop at the Bodega Victorian winery or Keg Creek Brewing for a refreshing and relaxing locally made beverage.

The State of Iowa is an EEO/AA Employer:

HHS values those with “lived experience” and encourages foster youth, foster parents, and/or parents who were in the DHS (HHS) system to apply.

Minorities, women, veterans and persons with disabilities are also encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on this link to view the job description.

Additional Qualification Requirements

Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)