Day Services Secretary Jobs

The Iowa Department of Public Health (IDPH) and Department of Human Services (DHS) merged on July 1, 2022 to form one agency, the Iowa Department of Health and Human Services (HHS). We are seeking a Secretary to join the team at the Glenwood Resource Center (GRC) in Glenwood, which offers a continuum of care to Iowans experiencing intellectual disabilities. This is a full-time position with a Monday – Friday work schedule. Employees are eligible for a $1,500 retention payment for a commitment of 7 pay periods (14 weeks) and are eligible for renewal at the end of each 7 pay periods until the facility closes. Speak to the hiring manager for more information on eligibility.

This position provides clerical and time keeping support to the Day Services Department. Job duties include:

• Maintain a positive working relationship with all staff and individuals in residence. Participate in staff meetings as requested. Review and be knowledgeable of all policies and procedure manuals, the GRC work rules, the IA DHS Handbook and work expectations assigned by your Supervisor. Complete in service, classroom, on-line and recertification courses with at least minimum competency.
• Maintain the time book for the Day Services staff. Receive and distribute mail. Order and stock needed office supplies for the department. Arrange for maintenance of office equipment as needed. Assist in the scheduling of interviews and developing hiring packets.
• Provide confidential secretarial services to the Director of Day Services in order to enhance the operational efficiency of the Treatment Program Services. Completes Can Redemption documentation and reports, tracks client time off slips. Types meeting minutes. Assure documents meet expectations prior to being routed or mailed both within and outside the facility. Type dictation using dictation equipment and long-handed copy material as requested. Compose letters and memos when requested by Supervisor or other staff. Answer phones, forward messages, direct calls received appropriately and write messages as requested by callers. Create and track various data in the excel database using formulas and calculations. Compile various requested information for reports that must be submitted in a timely manner. Assist with special events including but not limited to Dances, Special Arts Festival and Special Olympics.
• Communicate with co-workers and exchange pertinent information professionally and politely.

We have a great total compensation package for all of our full-time employees, including:

• Health, Dental and Vision Insurance
• Long-Term Disability Insurance
• Vacation Leave
• Iowa Public Employees' Retirement System (IPERS)
• Paid Holidays (9 days/year)
• Flexible Spending Accounts
• Sick Leave
• Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
• Life Insurance

Note: Under the Centers for Medicare & Medicaid Services new vaccine mandate for healthcare workers (published on November 5, 2021 and affirmed by the United States Supreme Court on Please January 13, 2022), all potential employees of this facility must have received, at a minimum, the first dose of a primary series or a single dose vaccine OR have an approved religious or medical exemption (as determined by the agency) OR have documentation reflecting a temporary delay in vaccination (as determined by the agency in accordance with CDC allowances), prior to the start date. Candidates shall coordinate with agency staff to ensure all requirements are met before the individual provides any care, treatment or other services for the facility and/or its clients.

Glenwood Highlights

• Glenwood is just 25 minutes from Omaha, and 2 hours and 10 minutes from Des Moines. Check out these 10 Reasons to Move to Iowa .
• The City of Glenwood is home to 5,358 friendly people in the Loess Hills of southwest Iowa. A small rural community with strong ties to the Council Bluffs and Omaha metropolitan area, Glenwood is a dynamic and welcoming place to live and work.
• Home of the Mills County Historical Museum, seven historical buildings with the largest display of Prehistoric Native American Artifacts in the state of Iowa are located here. Nearby you can find the Hillsdale Lily Garden with 159 lily varieties on an acre of land surrounded by a walking path. Then stop at the Bodega Victorian winery or Keg Creek Brewing for a refreshing and relaxing locally made beverage.
• The Loess Hills landform is an Iowa treasure that spans more than 1,080 square miles along the eastern edge of the Missouri River flood plain. This unique feature is up to 15 miles wide and 220 miles long. Bridging rural and metropolitan areas, the hills have something for everyone.

The State Of Iowa Is An EEO/AA Employer

HHS values those with “lived experience” and encourages foster youth, foster parents, and/or parents who were in the DHS (HHS) system to apply.

Minorities, women, veterans and persons with disabilities are also encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify .

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on this link to view the job description.

Additional Qualification Requirements

Typing Requirement: Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.)