Secretary (Cid) Jobs

Job Summary

The primary purpose of this position is to answer phone calls and redirect them to the adequate detectives. The Criminal Investigations secretary maintains the smooth running of the office through a variety of administrative and clerical duties. They organize files and perform an array of other essential office tasks.

Essential Job Functions

• Prepare patrol arrests and arraignment packs
• Responding to emails and other messages when directed
• Communicate with other municipalities regarding extradition of wanted subjects.
• Distributes reports as needed.
• Maintain filing systems, both adult and juvenile.
• Conduct inventory and stock required office supplies.
• Shredding papers/cleaning storage/break room.
• Assist public through the phone with inquiries or requisitions.
• Typing, preparing, and editing letters and other documents
• Performs other similar or related duties as assigned
• Prepare fax documentation and reports.
• Scheduling and calendaring appointments, meetings, and other actions
• Assist with emergency response as needed by city hall and local EOC.
• Performs after hours work as required (nights and weekends)
• Answering phone calls and redirecting them when necessary
• Maintain regular and prompt attendance; physically present to work.

Minimum Qualifications & Requirements

• Must have High School diploma, or equivalent (GED)
• Bilingual English/Spanish Preferred.
• Must have high school diploma; or equivalent.
• Applicant must have current valid Class "C" Driver's License and be insurable.
• One (1) to three (3) years of related work experience to perform such job.
• Must successfully complete Emergency Management and Incident Command Training within first three months of hire date.
• Applicant must pass pre-employment criminal background check and drug screen at City's expense.

Knowledge, Abilities And Skill

• Having excellent interpersonal skills as well as administrative experience.
• Ability to maintain confidentiality.
• Knowledge and understanding of personnel and compliance records management.
• Good written, verbal, and interpersonal communication skills.

Working Conditions/Physical Demands

• Occasional walking, standing, and stooping.
• Occasional lifting, moving, or positioning objects up to 30lbs.
• Prolonged periods of sitting at a desk and working on a computer.

Confidentiality

On a regular basis, employee has access to confidential information including official personnel files and client records.

Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned to this position. This job description does not constitute an employment agreement and is subject to change as the needs and requirements of the job change.

Job Posted by ApplicantPro