School Office Assistant Jobs

Oakwood School is an independent, non-sectarian, college-preparatory school for students in preschool through twelfth grade. Students come to Oakwood for an outstanding, balanced academic program led by expert, passionate teachers who foster confident self-expression and self-discovery. Our diverse community, thriving on an expansive campus, provides a home for an extended family of learners. Here, we share our unwavering commitment to a more intentional education.

Located in beautiful suburban Morgan Hill, CA, Oakwood offers its faculty convenient access to many amenities, such as shops, restaurants, and a variety of outdoor recreational activities. The world-class resources of Silicon Valley, Stanford University, the University of California-Berkeley, San Francisco, and the entire Bay Area are only a short drive away.

Oakwood School is seeking an Office Assistant for our Main Office. This is a full-time, year-round position with expected work hours of 7:30am - 4:00pm, Monday through Friday plus occasional special events outside these hours.

Summary

The Office Assistant for the Main Office is responsible for providing administrative and clerical support for the efficient operation of the office in support of students, faculty, and staff. As the primary backup to the Receptionist, this person also plays an essential role in creating a welcoming environment and promoting Oakwood’s culture of kindness to everyone in the Oakwood community including students, parents, visitors, and staff. This position is also the main support person for preschool through 8th grade student records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support Business Office operations with credit card receipt processing, monthly billing preparation, and other clerical tasks.
• Digital and physical records archiving, filing, and organization
• Maintain student information systems and student files, including student cumulative record files, immunization, and health records
• Backup front desk and first aid coverage
• Support for field trips, school events, and other all-school and division activities
• Provide clerical, administrative, and record keeping support with the highest level of customer service including answering phones, emailing, data entry, sorting and delivering mail, filing, printing, copying, scanning, greeting parents, students, and visitors
• Support established emergency procedures and preparedness operations
• Maintain front office copy room and kitchen tidiness and supplies
• Work as part of a team and support the philosophy, policies, and goals of the school

Qualifications

• Successfully pass a background screening
• Ethical and discreet team player
• Excellent communication skills, both written and verbal
• Able to establish and maintain positive, effective working relationships
• Able to complete tasks with accuracy and high attention to detail
• Ability to manage moderate levels of stress and frequent interruptions
• Knowledge or experience of working in a school setting is highly desirable
• High school diploma or equivalent
• Outstanding interpersonal skills with a strong customer service focus
• Experience working in an administrative or clerical position
• Knowledge of and comfortable with learning and using technology and office equipment
• Strong organizational skills and ability to self-direct, prioritize, and flexibility to multi-task among competing goals

Physical Requirements & Environmental Conditions

• Frequently required to sit, reach with hands and arms, talk and hear
• Ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-30 pounds
• Ability to perform repetitive wrist/hand/finger movement to work on computer and/or related office equipment.
• Occasional to frequent interruptions
• Normal office environment and moderate to loud noise levels
• Ordinary ambulatory skills sufficient to visit other locations on campus
• Ability to work at a desk/computer for extended periods of time

Compensation

This position has an expected salary range of $45,000-$60,000 per year.

Benefits

Benefits include medical, dental, and vision insurance, 403b retirement plan with employer match, paid sick leave, professional development opportunities, and on-site cardio and weight room.

Dependent children of employees receive tuition remission (one child no-cost tuition/full-time employee), financial aid and scholarship opportunities, and on-site before and after school care.

Please visit Oakwood’s Employment webpage to learn more and access a full listing of benefits.