(S) Partner Programming Associate - Music

Job Purpose

SXSW strives to curate and showcase inspiring, creative, and forward-thinking content, attracting the brightest minds in the industry. The Partner Programming department supports collaboration between the Programming and Business Development teams to ensure programming presented by Sales and Sponsorship Clients meets SXSW standards. The Partner Programming Music Associate will work on various assignments across SXSW Festivals (Music, Interactive, Film) covering partnerships, talent booking, relations, research of company/ brand initiatives, marketing, and logistical planning (pre-event and onsite) for music.

Duties & Responsibilities

Responsibilities include, but are not limited to:

• Contribute to local artist/ DJ lists.
• Ensure communication and distribution of client assets with different internal stakeholders: announce dates (cross-referencing with contracts and COIs), presenter pages, door policies, and listings (badges only, etc.).
• Track Client contracts and COIs with Business Development and Client Event teams.
• Audit online schedule listings for accuracy before they are live on the SXSW schedule.
• Assist with Conference and EDU Partner Programming as needed.
• Contribute to photo shot lists for Clients.
• Pull artist pitches and manage timely delivery to Clients.
• Maintain organization and continuity of information across database and software platforms for 100+ events.
• Oversee advancement:
• Manage the collection of artist records and performance agreements.
• Effectively collaborate and communicate with various internal stakeholders, Clients (whether with Clients directly or their agency(s)), and artist teams in a fast-paced environment.

On-Site Responsibilities

In addition to the responsibilities listed above, the Partner Programming Music Associate performs On-Site help desk assistance, quality checks for Client Sessions across SXSW and SXSW EDU, and assists with Music Partner Programming Clients with an expectation to troubleshoot escalating any issue that should arise to the appropriate senior management where a solution cannot be found.

Qualifications & Skills

• Strong passion for music and live events, including knowledge of current artists (across genres) and industry trends.
• Possess a proactive, collaborative, and organized working style with attention to detail.
• Understanding of brand marketing, conference, and event planning.
• Proficient with Microsoft Office Suite, Google Docs/Sheets/Slides, Slack, and Airtable.
• Must be comfortable maintaining confidentiality.
• Exceptional written, oral, and interpersonal communication skills.
• Experience in the music industry.

Physical Requirements

Frequently required to sit, stand, or walk for long periods with or without accommodation. Keyboard and office equipment use, with or without accommodation. Typical office work environment. This position may require you to stay 10 days away from home during the event.

Work Location & Schedule

The position is located in Austin, Texas. Core business office hours are Mon-Fri, 10 am 6 pm. Must be available to work additional hours from January to March, including evenings and weekends.