Research Administrator Iii/Iv

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

The Research Administrator III/IV (RA) is a high-level career position which supports the faculty and lab personnel in the Translational Science and Therapeutics Division by providing support in grants and contract management (Pre- and Post- Award), budget development and monitoring, regulatory administration, and general day-to-day operations of the program faculty. The financial portfolio is comprised of various sources of NIH, foundation, industry, professional society, internal pilot, subawards, and institutional support and includes regulated activities.

This new role is part of a team of Research Administrators and Administrative Coordinators which provides a network of peer resources and team environment supporting the program faculty. The position will work under the direction of the Program Operations Director and will act independently in performing daily responsibilities, partnering with program faculty, and interfacing with other departments as needed to provide research administration.

This role will have the opportunity to work partially at our campus and remotely.

Responsibilities

Funding Source Administration

• Responsible for all pre- and post-award operations for each faculty in their assigned portfolio, providing operational oversight of the administrative implementation and financial management of research studies and associated agreements within the Program.
• Identify/forecast personnel and other resource requirements (including long-range forecasting across multiple budget years)
• Perform post-award activities, including annual progress report submission and sub-award activation and management.
• Working with faculty to respond to requests from other departments and external organizations
• Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders
• Assist with fiscal management aspects of industry-sponsored clinical trials.
• Prepare monthly budget summaries and reports for PIs.
• Manage non-sponsored budgets, such as discretionary accounts and gift funds.
• Completing/collating of all technical/non-scientific steps and assigned technical or scientific portions of funding/grant submissions
• Preparing grant application budgets
• Manages grant submissions and post award activity by conducting tasks such as:

Fiscal Support

• Develop customized report formats to share information with each faculty member and for broad audiences across the organization
• Develop, run, and analyze reports to identify funding issues and develop recommendations
• Monitor spending for adherence to grant guidelines and policies, as well as internal policies
• Develop, monitor, track and forecast the budgets for a portfolio of projects with multi-variable aspects (multi-site, sub awards, milestone-based budgets etc.)

Regulatory Support

• Prepare non-scientific portions of regulatory applications/submissions related to human subject’s research.
• Serve as a central point of contact to answer questions and facilitate solutions.
• Prepare/consult/advise PIs and maintain Data/Material Use Agreements and other data compliance documentation.
• Identify missing regulatory components that are required and resolve issues to ensure successful submission, modification, or renewal.

Administrative Support

• Communicate with other departments/entities on PI’s behalf.
• Identify administrative needs for the department or PIs; prioritize and ensure related tasks are completed.
• Oversee the management of projects including occasional event planning and special work groups.
• Delegate appropriate tasks to junior RAs and/or Administrative Coordinator and follow up as necessary.

Qualifications

Minimum Qualifications:

• Proactive, can anticipate needs, and set and meet deadlines.
• Competency working with individuals in remote work setting
• Ability to exercise sound judgement and make appropriate decisions.
• Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels.
• Bachelor’s Degree or equivalent combination of education and experience.
• Able to understand, interpret and provide guidance relating to notices of award and terms/conditions for sponsored research.
• Research Administrator IV minimum requirements: Three years in pre-award and post-award grants and contract management, or relevant experience
• Budget development and management for multiple types of funding mechanisms (NIH, Foundation, Industry, and pilot funding.)
• Expert in use of Microsoft Office Suite, especially Outlook, and Adobe Pro.
• Capable of working autonomously to complete assigned tasks with minimal supervision/direction.
• Strong organizational and problem-solving skills and the ability to manage competing priorities.
• Research Administrator III minimum requirements: One year in pre-award and post-award grants and contract management, or relevant experience

Preferred Qualifications

• Prior experience with WorkDay, CLICK products, EPIC, and/or OnCore.
• Exposure to industry-sponsored clinical trials.
• Prior recent grants and contract management experience of more than 4 years
• Prior administrative experience in a research or academic setting.
• Working knowledge of medical terminology and familiarity with Human Subjects Protection.
• Multi-project grants management experience with a wide variety of funding sources

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The annual base salary range for the III level position is from $74,358 to $111,536 and pay offered will be based on experience and qualifications.  
The annual base salary range for the IV level position is from $86,078 to $129,118 and pay offered will be based on experience and qualifications.  
This position may be eligible for relocation assistance.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). 
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.