Registrar Services Specialist I

Job Title

Registrar Services Specialist I

Agency

Tarleton State University

Department

Registrar

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Provides support to one or more areas of the Registrar's office including graduation application processing, commencement, student records, customer service initiatives, reporting, course scheduling and room usage, course registration, grading, and counseling of student in the enrollment process.; Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate; occasional need for after-hours and weekend work

Responsibilities

60% Processes documents and forms specific to graduation, degree plans, and exceptions for completeness, tracks files for follow-up, and distributes for review. Assist to resolve complex issues and respond to inquiries regarding exceptions, degree plans, and graduation audits and applications. Provides training to internal staff and across various departments including but not limited to advisors, department heads, and deans.

15% Works with student workers to assist in answering emails and phone calls pertaining to graduation, exceptions, and degree plans. Provides exemplary customer service to students, faculty, and staff that contact the Registrar's Office seeking assistance with graduation. Serves as the point of contact for Tarleton’s diploma vendor.

10% Assists with providing accurate and up-to-date information on the university graduation website and coordinates changes with Conferencing & Event Services/Chair of the Commencement Committee. Communicate information to students on graduation application deadlines, conferral status, and degree status.

10% Assists with the logistics of all graduation ceremonies. Proofs the commencement program throughout the semester with members of the Commencement Committee.

5% Performs other duties as assigned.

Education and Experience:-Bachelors degree or equivalent combination of education and experience.

• One year related experience.

Knowledge, Skills And Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications. Ability to multitask and work cooperatively with others. Excellent interpersonal and communication, planning and organizational skills. Must be able to work independently. Ability to provide supervision to student worker(s).

Preferred Requirements

• Familiarity with Banner, Degree Works, and Imaging Systems is preferred.
• One year progressively responsible experience working with business information systems, records and customer service.

Salary

Commensurate with experience

Benefits

As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees

The target base annual salary is $35,745 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages.

Educational Benefits

• Doctoral Educational Assistance
• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/)

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Fully covered employee health insurance
• Vision insurance
• Retirement and Insurance programs
• Dental insurance

Paid Leave (https://www.tarleton.edu/hr/benefits/)

• Holiday pay
• Longevity pay
• Vacation
• Paid sick leave
• Paid Birthday Leave

Other

• Employee Wellness Release Time
• Staff Gym Membership Discount with Campus Recreation
• And other Tarleton Discounts
• Complimentary tickets to all Athletic and Performing Fine Arts events

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• At least 3 current professional references and their full contact information
• Curriculum Vitae or Resume
• Cover Letter / Letter of Interest addressing qualifications
• Completed online application

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

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• Employee Services (https://www.tarleton.edu/hr/index.html)
• Traditions and History
• Research and Economic Development (https://web.tarleton.edu/research/about-us/)
• University Leadership (https://web.tarleton.edu/president/)
• Diversity, Inclusion, and International Programs
• Benefits

Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact [email protected] .