Records And Information Management Specialist

Duties

The incumbent serves as the Agency Records Specialist and works closely with the Agency Records Officer.

Formulates records and information management guidance for the organization and develops or modifies plans for policy implementation. Employee evaluates incoming records management guidance, determines applicability, and advises management and appropriate staff of modifications. Participates in long range strategic planning.

Ensures the disposition and storage of records are consistent with Government-wide policies and procedures.

Applying a wide range of knowledge of records management laws, regulations, rules, and procedures. Includes the principles and concepts of information of various phases of records management.

Participates in development and implementation of a modern records management program for the paper and electronic records of the Agency.

Collaborates with CSOSA's Records Officer and other Program offices on development, records scheduling, and operational management of CSOSA Program Offices records.

Develops tools promoting effective coordination of decentralized records management activities to ensure the accessibility and security of CSOSA information.

Provides technical guidance for compliance with electronic records management procedures. Maintains proficiency on computerized systems to control records information, tracking, and revision. Provides electronic records management advice to project managers, support staff, and supervisors.

Establishing and assessing records management practices to ensure they support the principles of transparency and information sharing throughout the organization and agency.

Developing metrics for office's records management program and ensuring sound information governance and accountability measures are in place.

Analyzing records management business processes and providing recommendations to improve workflow and create efficiencies by making use of automated tools, systems, and technology.

Ensures compliance with electronic recordkeeping requirements, records management applications, as well as the technology challenges of accessing and maintaining records over time.

Develops internal procedures for long-term management and storage of electronic records, data, and related files.

Integrates records management and archival requirements into the design, development, and implementation of electronic information systems.

Maintains and monitors an integrated electronic records management program and prepares guidance on record keeping.

Provides records and information management program support and file plan maintenance and coordination.

Identifies procedures and methodologies to improve the effectiveness and efficiency in the life cycle management of records and information.

Conducts inventories and develops electronic file plans to support electronic record keeping.

Ensuring that records management systems are, managed, maintained and accessible in accordance with legislative obligations, through opening, capturing, registering, distributing, indexing, filing, monitoring data entries, amendments and deletions for file registrations, distribution, storage, retrieval, and disposal in a timely and accurate manner.

Requirements

Conditions of Employment

• Must be a U.S. Citizen or National
• Background security investigation, drug test, and favorable adjudication
• This is not a virtual or remote position; you must live within or be willing to relocate within a commutable distance of the duty location which is Washington D.C. (District of Columbia).
• Males born after 12-31-59 must be registered for Selective Service, if applicable
• May be required to successfully complete a one year probationary period (unless already completed).

How You Will Be Evaluated

• Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Your
• Noncompetitive appointment authority documentation, if applicable
• Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
• Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
• Cover Letter, optional
• Other
• College transcript(s), if qualifying based on education
• Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).To apply for this position,
• Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. You must submit a complete Application Package which includes:
• DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities

Clarification from the agency

United States Citizens