Receptionist/General Office Clerk

JOB SUMMARY:

Duties will include front desk reception, inventory controls, and various general office work.

May also include support of Administrative Assistant and production schedulers.

JOB DUTIES/ESSENTIAL FUNCTIONS:

Assign badges to contractors/Visitors

Distribute Red Hairnets, Safety Vest if needed, Safety Glasses if needed.

Check badges every morning for correct count

Order all office / janitorial supplies, receive and place in correct location

Order employee uniforms (new and current employees)

Update employee uniform book

Reconcile Plant Managers credit card invoice for approval process

Triage for Invoices received from A/P to Maintenance, QA

Triage for Invoices received back from Maintenance, QA to A/P

Copy Fork Lift sheets and add dates for placement in folders

Copy Visitor logs for placement in Visitor check in book

Process inventory transactions.

Answer, screen, and direct incoming telephone calls.

Office Supply inventory/includes janitorial supplies

Employee Full Goods slips/calculations.

Fed Ex receiving and deliveries.

Create labels for Fed Ex packages

Create BOL’s for UPS ground packages

Point of contact for Cintas and Refresh

Distribute Safety Eye Glass forms to employees upon request

Distribute Property Removal forms and make sure they are complete

Enter PO for Shoe Reimbursement forms (safety manager will give to you) scan to Central.

Create PO’s and send to A/P

Post Birthday and Anniversary list Monthly

Run Errands as needed and go monthly to Sam’s to get cookies/or cupcakes for monthly birthday/anniversary

Check the postal mailbox daily and distribute

Mail QA samples to Ireland, at the Fed Ex office (we do not have a way to create those labels)

Qualifications

Must be 18 years of age and have a high school equivalent education.

Must possess a Career Readiness Certificate, Level 4.

Requires basic mathematical and English reading and writing skills.

Must be able to stand/walk or sit for prolonged periods of time and lift up to 50 lbs.

Must be able to work overtime.