Realty Assistant (19283) Jobs

Job Details
Level
Experienced
Job Location
Tribal Administration - Palm Springs, CA
Position Type
Full Time
Salary Range
$20.25
Travel Percentage
10
Description
JOB DESCRIPTION SUMMARY
Under the supervision of Trust Services management, the Realty Assistant is responsible for processing submitted leasehold assignments and related transactions to provide quality assurance, accuracy of transactions, and verification of supporting documentation. The Realty Assistant is expected to review transactions to ensure compliance with applicable policies, regulations, and statutory laws prior to submittal for additional departmental review and subsequent final review and approval by the Bureau of Indian Affairs (BIA). Assist landowners, lessors, lessees, and other interested parties with information regarding their transaction in a clear and concise manner regarding the process, options and requirements involved for approval of submitted transactions. Perform related work, both transactional and administrative, as requested by management.
ESSENTIAL DUTIES AND RESPONSIBILITIES (other Duties May Be Assigned)

• Respond to inquiries, provide public processing requirements, and other related information.
• Ensure submittals are processed in a timely and efficient manner, striving to meet all set goals.
• Use BIA TAAMS to obtain and confirm required information.
• Prepare the final transaction package and approval page for submission to the BIA
• Document and facilitate the receipt and delivery of transactions as needed.
• Serve as a Residential Leasing lead on management’s request.
• Prepare various draft correspondence and notifications to clients for Supervisor’s review.
• Ensure submitted transaction documents comply with applicable lease terms;
• Assess the leasehold chain of title;
• Provide administrative and research support to Management on request.
• Execute all duties in compliance with departmental policies and procedures.
• Notify client when the submitted transaction requires correction(s).
• Implement the curative process for any identified unauthorized transactions;
• Review leasehold assignments, encumbrances, and other leasehold transactions for BIA approval:
• Ensure the content and form of transactions comply with departmental policies;
• Provide reception duties and routing of phone calls, as needed.
• Maintain Trust Records in accordance with applicable Federal and Tribal Standards.
• Confirm required supporting documents are provided and signing authority is verified;

Qualifications
EXPERIENCE AND EDUCATION

• High School Diploma or equivalent required; additional relevant education a plus,
• Experience requirement may be satisfied by a combination of education and experience.
• Minimum of three (3) years of closely related experience including two (2) years of experience with contracts, title documents, leases, and financial instruments.
• Desired: Experience handling a variety of real estate transactions, particularly involving Indian trust lands. Proven experience in maintaining positive client relationships and addressing client concerns.

Qualifications And Skill Requirements

• Research and records retrieval skills.
• Excellent organizational ability.
• Strong ability to perform in a fast-paced environment; handle multiple incoming calls.
• Knowledge of BIA Realty policies, practices, and techniques is a plus.
• Knowledge of computer applications (Word, Excel, PowerPoint, Outlook)
• A working knowledge of contracts and contract language.
• A working knowledge of BIA’s TAAMS system is a plus.
• Must possess a valid U.S. driver’s license.
• Must comply with applicable training and security requirements.
• General knowledge of Real Estate terminology.
• Able to analyze and summarize records from a variety of sources.