Proposals Specialist - Europe Support

POSITION TITLE: Proposals Specialist - Europe Support

DEPARTMENT: Business Development Operations

HOURS: 6am- 2pm EST (working European hours)

Ora Values the Daily Practice of …

Prioritizing Kindness * Operational Excellence * Cultivating Joy * Scientific Rigor

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At Ora, we are building the future of ophthalmic clinical research. As the world’s leading full-service ophthalmic drug and device development firm, we guide our clients across all phases of clinical research to efficiently bring new products and therapies to market. Over the past forty years, our expert teams have helped earn more than fifty new product approvals. Today, our team continues to expand across the globe, with over 350 employees across the US, Europe, Australia, and Asia.

The Role:

The Proposals Specialist – Europe Support’s primary focus is to assist bidding, contracting and change orders for Europe; in addition to supporting North America bids/contracts/change orders as needed. The individual will be responsible for coordinating a cross functional project team for budget, proposal, and SOW creation and ensuring that all assigned deliverables meet the sponsor needs and are an accurate representation of Ora’s service offering, experience, and fee structure. This role is also responsible for Ora’s post-award process, ensuring a smooth handoff from the BDO and Business Development teams to Ora’s Operations & Finance teams.

This position will sit under Ora’s Business Development Operations (BDO) department which is responsible for responding to Requests for Proposals (RFPs) submitted by the business development team, creating Statements of Work (SOWs) and assisting with the Change Order (CO) process for all of Ora’s clinical trial bids.

Successful cross functional interactions with BD, Operations and Finance is critical for this role.

What You’ll Do:

• Clear and sustained demonstration of the Ora Clinical’s values of prioritizing kindness, operational excellence, cultivating joy and scientific rigor.
• Obtains approvals by reviewing proposal with key stakeholders and managers.
• Proactively communicates with BD and management teams throughout the sales cycle.
• Gathers deliverable information by identifying sources of information; requesting information and coordinating timely collection of information.
• Meets budgets and proposal deadlines by establishing priorities and target dates for information gathering, preparing budgets, writing, review, and approvals.
• Maintains applicable opportunity information in Ora’s CRM system.
• With oversight, ensures budget accuracy by using historical data for references, implementing standardized quality checks, and vetting the budgets with key stakeholders.
• Develops with oversight, budgets, proposals and contracts by assembling information including project scope, timeline, staffing and organization credentials.
• Assists with bidding in USA & Europe along with contracting and COs
• Responsibilities may differ slightly from the above based on specific needs of the business.
• Under guidance from senior team members, determines project scope by reading RFPs, identifying and clarifying opportunities and needs, and meeting with Therapeutic Area Heads and other clinical operations personnel as appropriate.

• Seek Meaning and Purpose and a Desire to be Part of Something Bigger than Yourself: Crave being part of a team that works together under shared values to achieve significant positive impact in the wider world.
• Emotionally Intelligent Leadership: Ability to lead with a positive mindset and empathy.
• Innovative Mindset: Forward thinking, creative and open to testing, making mistakes and trying again.
• Ability to build strong relationships
• Resolve Conflicts: Practice radical candor in your communication and participate in active listening to help the other person feel heard and understood.
• Strong verbal and written communication skills
• Contract Research Organization (CRO) industry needed for at least 1 year.
• Bachelor’s degree with 2 years' experience in proposals and RFP budgeting. Years of experience may be considered in lieu of education.
• Experience developing budgets and proposals
• Multilingual communication is a plus
• Attention to Detail: Ability to analyze data to drive successful solutions to complex problems.
• Ability to work independently, with minimal supervision
• Organization and Goal Setting: Ability to set goals, develop structure and maintain a focused approach to critical path work.
• Intellectual Curiosity: Willingness and desire to learn new things and dig deeper than the surface.
• Strong Microsoft Word and Excel skills
• Competencies and Personal Traits:
• Experience working closely with and within a team setting
• Additional Skills & Attributes
• Ability to develop, organize, and manage multiple tasks with varying priority levels
• What We Look For:Experience needed for the Role:
• Proven ability to follow up and follow through with the capacity to meet deadlines

What We Offer:

• Impact: A chance to research new ophthalmic therapies that will impact patients across the globe.
• Global Team: Opportunities to work with colleagues across the globe.
• Well Being: Offering comprehensive healthcare options in Medical, Dental and Vision beginning day 1.
• Financial: Competitive salaries along with a 401K plan through Fidelity with company match.
• Remote & Wellness Reimbursement: We'll reimburse you to support your remote workspace and wellness purchases.
• Employee Assistance Program: No matter what issues you're facing, New Directions is here to help you and your family.
• Career Development Opportunities: Continued opportunities to grow and develop your career journey.
• Flexible PTO & Unlimited Sick Time: Providing you the freedom to unwind and recharge when you need to in addition to 14 company paid holidays.
• Family Support Care: Adoption and fertility assistance provided along with offering 16 weeks paid Parental Leave.
• Company Paid Life & Disability Insurance: Offering peace of mind to help you and your family feel secure.

Benefit Eligibility: Full-time employees of Ora working a minimum of 30 hours per week. Our per diem workforce is eligible for Medical and Dental coverage once they have hit 6 months of service and work an average of 30 hours per week.

Our mission is to weave together people, processes, and technology to support innovation in ophthalmology around the world. We believe our business should be a force for good — to improve, heal, and change how we see. As a global company, our vibrant community and culture are nurtured by our core values: Prioritizing kindness, cultivating joy, operational excellence, and scientific rigor. Through our commitment to these values, we have built an inclusive and supportive work environment that fosters respect, accountability, and a fulfilling work-life balance for every team member.

We know a diverse workforce adds to our collective value and strength as an organization. People of color, the LGBTQIA+ community, disabled candidates and veterans are strongly encouraged to apply. Ora is proud to be an Affirmative Action and Equal Opportunity Employer, committed to equal employment opportunity and fair, equitable compensation regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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