Project Management Specialist Jobs

Description
Founded in 1926, Western Growers represents local and regional family farmers growing fresh produce in Arizona, California, Colorado and New Mexico. Our members and their workers provide over half the nation's fresh fruits, vegetables and tree nuts. Some farm throughout the U.S. and other countries so people have year-round access to nutritious food. For generations, they provide variety and healthy choices to consumers. Connect with and learn about Western Growers on our Twitter and Facebook .
Part of the Western Growers Family of Companies Western Growers Assurance Trust (WGAT) was founded in 1957 to provide a solution to a need in the agricultural community — a need for employer-sponsored health benefit plans not previously available from commercial health insurance carriers. WGAT is now the largest provider of health benefits for the agriculture industry. The sponsoring organization of WGAT is Western Growers Association, created in 1926 to support the business interests of employers in the agriculture industry. WGAT’s headquarters is located in Irvine, California.
WGAT’s mission is to deliver value to agriculture-based employer groups by offering robust health plans that meet the needs of a diverse workforce. By working at WGAT, you will join a dedicated team of employees who truly care about offering quality health benefits and excellent customer service to plan participants. If you want to start making a difference working in the health care industry, then apply to WGAT today!
Compensation: $55,215 - $76,779 with a rich benefits package that includes profit-sharing.
Summary
This position reports to the Project Manager I and is responsible for supporting the coordination and completion of projects across various operational areas. The incumbent is responsible for ensuring that project tracking systems are updated and supporting efforts to maintain project status with complete accuracy. They also distribute updates relevant to the team, project, or program for internal and external stakeholders, maintain accurate and complete files for projects and programs, and support efforts that ensure the integrity and completion of all projects. Additionally, they provide administrative project support as required.
Qualifications

• Excellent verbal, written, and listening skills.
• Ability to originate, analyze, structure, prepare, and present financial metrics and PowerPoint presentations for executive-level stakeholders.
• A designated room for your office or steps taken to protect company information (e.g., facing computer towards wall, etc.)
• Bachelor’s degree and two (2) to three (3) years of health insurance operations experience preferred.
• Ability to work effectively with individuals in all levels of the organization.
• Excellent time management skills, results-oriented, proactive and flexible.
• Proven ability to synthesize verbal conversations into writing.
• Verifiable, clean DMV record and the ability to travel to various locations throughout the U.S. (mainly California and Arizona) up to 10% of the time.
• High degree of detail-orientation and organizational skills, and a demonstrated ability to take initiative, ask questions, prioritize, and multi-task.
• Home router with wired Ethernet (wireless connections and hotspots are not permitted).
• A functioning smoke detector, fire extinguisher, and first aid kit on site. Duties And Responsibilities
• Proven ability to manage a varied workload, be detail-oriented, and meet deadlines.
• Internet access provided by a cable or fiber provider with at least 40 MB download and 10 MB upload speeds.
• Commitment to quality and the motivation and ability to work well in a team environment.
• Ability to work occasional overtime if necessary.
• Intermediate knowledge of Microsoft Project, experience with other Microsoft Office Suite products, and a moderate degree of comfort learning new technologies and systems.

Project Support

• Maintain department project documentation by using necessary methods and tools.
• Assist with and/or conduct data collection, analysis, and interpretation for project implementation.
• Creates documentation, templates, reports, and analyzes data to improve operational efficiencies.
• Track progress and review project tasks to ensure project milestones are met.
• Participate in project teams to assist in developing, managing, and implementing company initiatives.
• Develop and maintain project document systems and manage team documentation in accessible media, formats, and structures.
• Ensure completion of action items from previous project meetings and follow up on outstanding items.
• Maintain project schedules, including coordinating internal and external project team meetings.

Project Communication & Reporting

• Provide regular project status reports to management and project team.
• Solicit clarification from meeting participants in real-time as needed.
• Measures project performance and generate supporting reports.
• Organize and distribute project correspondence, reports, memos, etc.
• Produce and present status reports for management at stakeholder meetings.
• Establish a communication plan to ensure timely updates to stakeholders on the project’s progress.
• Report schedule variances for each milestone and actively manage the scheduled tasks with internal and external stakeholders.
• Document meeting notes for the project team in writing and record important decisions, action items, ideas, and assignments.

Other

• All other duties as assigned.
• Maintain a HIPAA compliant workstation and utilize appropriate security techniques to ensure HIPAA required protection of all confidential/protected client data.
• Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.
• Maintain an internet speed of at least 40 MB download and 10 MB upload and utilize a router with wired Ethernet.
• Maintain a clean DMV record and the ability to travel to locations throughout the U.S. (mainly California and Arizona) up to 10% of the time.
• Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).

Physical Demands/Work Environment
The physical demands and work environment described here represent those that an employee must meet to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with others. The employee frequently is required to travel to both indoor and outdoor areas that can vary in exposure and temperature. The employee is frequently required to operate a motor vehicle, use objects, tools, or controls, and/or be required to lift up to 50lbs. The noise level in the work environment is usually moderate.