Project Management Associate Jobs

Position type: Full-time Contract

Duration: 3 months and possibility for extension

Location: Foster City CA

As aProject Management Assistant,you will:

• Understand the goals and objectives of the Advancing Health and Black Equity team to contribute to its attainment and to help implement them into the culture of the department.

• Resource to other administrative assistants and is cross-trained to provide backfill support.

• Strategically analyze business operational processes by gathering data to implement solutions; streamline procedures and update policies as needed. Strong organizational skill is required.

• Experienced and comfortable dealing with high level executives as well as others in a professional manner. Customer service oriented. Proactively helpful and supportive to all stakeholders. Can do attitude. Solutions oriented, while providing clear justifications. Work under minimal supervision; while receiving occasional direction from manager to perform non-routine job responsibilities and duties.

• Flexible, works well in fast-paced environment

• Provide full range of administrative support for the Vice President and the Advancing Health and Black Equity team

• PO Creation

• Vendor Onboarding / Management

Scheduling, Procurement, Meeting & Travel Preparation and general tasks:

• Proactively maintain daily calendars for VP. Adhoc support for calendaring of AHBE team Manage scheduling changes and resolve scheduling conflicts.

• Support procurement activities including contract paperwork processing, tracking and documenting invoices

• Triage with contracts team to resolve contract edits, support contract signage and triage contract documents internally and with external vendors.

• Organize digital files/folders for procurement. Meet with Finance team regularly to provide updates on budget accruals and contract status

• Effectively prioritize workload and independently resolve conflicts related to meeting multiple deadlines.

• Plan, coordinate, and implement large number of events, including catering, of various types and sizes, such as department meetings, team building events and other meetings.

• Organize travel arrangements, prepare full travel agenda, and include pertinent travel/event material package for VP.

• Schedule interviews, which may include travel arrangements for non-local candidates.

• Proactively coordinate and prepare PowerPoint slides for meetings as requested.

• Efficiently manage multiple ad hoc projects of various sizes, while delivering results within timeline.

• Capability and willingness to go above and beyond to support future or going into project management

• Cross functional support for Advancing Health and Black Equity.

Qualifications:

• At least 5years experience in biopharmaceutical industry

• Strong cross-functional collaboration skills

• Excellent strategic thinker with ability to formulate, develop and execute on agreed strategies

• Experience in procurement, meeting and travel planning

• Knowledge of Oracle, AP Invoices, Concur, G.CAT, GPartners

• Able to prioritize tasks, and organize and manage multiple projects

• Communicate and collaborate effectively with internal customers and cross-functional teams

• Coordinate and manage projects with external consultants as needed or appropriate

• Excellent verbal, written and interpersonal communication skills

• Ability to communicate complex ideas and strategies to executive leadership

• Strong executive presence. Ability to command respect with both external and internal stakeholders

• Demonstrate ability to take initiative and consistently deliver high-quality, patient-centric solutions while working in a high-matrix organization.

Specific Education and Experience:

• Requires 6 years of relevant experience with a Bachelor’s Degree or 4 years relevant experience with Master Degree in business administration, , or related field.

• High level knowledge ofinternal processes and systems as it relates to travel and procurement. is preferred

would prefer someone with experience with procurement systems (GCAT, oracle, AP Invoices)

APPLY NOW for immediate consideration!Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Thank you!

Vishnu Kaushik

Email: [email protected]

Phone – 678-207-5230

PAY RANGE AND BENEFITS:

Pay Range*: $45 - $50 per hour

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [email protected] or (770) 493-5588. Please indicate the specifics of the assistance needed.Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities.Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.