Project Assistant Jobs

Beacon Hill Associates is assisting a top client in their search for an Administrative Support Specialist to provide general administrative and office support for company projects. The successful candidate will be responsible for maintaining project files, managing project emails, performing data entry for document control, tracking projects and producing progress reports, and assisting with various administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Responsibilities:

• Make copies of printed materials
• Assist in creating PowerPoint presentations
• Assist with reviewing and finalizing project specifications and changes
• Utilize Access to store and retrieve data
• Manage department calendar and roster
• Prepare memos, correspondence, reports, and other documents
• Track projects and generate monthly progress reports
• Maintain project files and project email inbox
• Organize and maintain filing system
• Make travel arrangements and handle outgoing mailings
• Maintain project tracking system and record minutes from meetings
• Coordinate client/vendor lunches and conference room reservations
• Research information and respond to project-related inquiries
• Collaborate with internal support departments
• Collect and process bills/invoices
• Answer and direct phone calls, sort incoming mail
• Complete weekly timecards
• Provide occasional project assistance to managers
• Coordinate clerical needs for special projects
• Perform data entry for document control

Top Three Daily Tasks:

1. Manage project/team calendars (10-15 at a time)
2. Format and merge multiple teams' proposals using Microsoft Word
3. Assemble PDF documents and work with Adobe Booksaver

Candidate Qualifications:

• Ability to handle multiple tasks and meet deadlines
• Some college coursework is preferred
• Preferred industry background experience: Construction, Engineering, Law, Architecture, or military-related fields
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint
• Strong communication skills
• High School degree or equivalent
• Excellent organizational skills and attention to detail
• Minimum two years of office/clerical experience

Please apply today for consideration.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.
Beacon Hill. Employing the Future (TM)