Project Administrator - Part Time

Objectives of this role

• Coordinate, develop and update project assets for team-wide and company-wide initiatives
• Support the Senior Director and team with Strategic Initiatives and keep them prepared, productive, focused on the right priorities and meeting required deliverables and deadlines
• Assist and support Operations Lead and team

• Coordinate ongoing project meetings and activities
• Assist with system and data audits
• Assist Operations team on a number of projects and work in progress
• Follow up on action items and ensure progress
• In partnership with Operations Team track and report weekly on project progress, milestones and status
• Assist with preparing customer-facing materials for translation
• Prepare templates for project tracking and reporting
• Responsibilities:
• Assist with process documentation and mapping
• Support overall team with staying on a critical path to meeting project deliverables
• Capture meeting minutes, key action items and next steps
• Assist with initiative communications, presentations, project tracking and planning

• Requirements:
• Experience with large, complex projects that involve multiple and matrixed stakeholders
• Experience in coordinating and tracking multiple projects and deliverables
• Experience with Google Suite
• Three or more years of experience in project and general administration
• Strong written, verbal, and presentation skills
• Ability to understand how to align, prioritize and manage multiple projects in flight for Senior Director and Operations Lead

• Preferred skills and qualifications
• Professional certification such as PMP (Project Management Professional)
• Proven success in a corporate SaaS/IT company setting, working with all levels of management across the organization
• Prior experience working in a fast-paced, high tech environment
• Bachelor’s degree (or equivalent) in relevant field