Program Coordinator Ii Jobs

Essential Duties And Responsibilities

• Manage confidential files and keep student files up to date.
• Answer inquiries on procedures and policies relating to departmental functions.
• Make travel arrangements for conferences, seminars, and workshops for Department Chair or Faculty.
• Schedule advising appointments for undergraduate and master students
• Monitor student grades for completion of incompletes and passing grades to enroll in subsequent semesters
• Proctor and review entrance and placement examinations.
• Monitor budget expenditures and reports on variances, and may assist in the preparation of the budget.
• Design 4-year academic plan for students BS Biomedical Sciences Students
• Provide administrative support and services such as taking minutes, typing, distribution, and report preparation for special projects generated by the department.
• Maintain grade rosters.
• Establish schedules and priorities and provides technical assistance in the resolution of problems.
• Advise incoming and current students for course selection in consultation with the Department Chair
• Maintain necessary records and documents for the programs such as syllabi, pre-admission exams; credit by exams, and incomplete contracts.
• Provide post-award administrative support including expenditure approvals, accounting detail, and reporting requirement information. Monitor for allowability on contracts, submit interim reports and review and approve closeout documents.
• Coordinate orientation for incoming students.
• Order supplies, materials, and textbooks and revise listings.
• Coordinate all the programming, schedules, and activities for the Thesis Defense of the Master program in Biomedical Sciences Colloquium
• Perform graduation audits for Registrar’s Office for all students
• Prepare regularly scheduled or special reports.
• Meet with students to compile materials for the composition of the committee letter for health professional schools
• Assist with the composition and upload of Committee Letters for Health Professional Schools.
• Coordinate and schedule activities for all programs.
• Coordinate and schedule activities for the office, anticipating and planning for needs.
• Perform other related duties as assigned.
• Participate in the development and interpretation of departmental policies and procedures.
• Schedule and prepare files for interviews.
• Review incoming biomedical student transcripts regarding prerequisites, transferrable courses, and completion of breadth requirements.
• Monitor and submit all incomplete and change grade forms.
• Monitor program performance and prepare Program Performance Reports.
• Review Articulation Agreements to review courses that are transferable for credit.
• Prepare transfer requisition forms.
• Manage the submission of time cards.
• Proctor exams for ADA students
• Monitor budget expenditures and reports on variances; and assist in the preparation of the budget.
• Establish schedules and priorities and provides technical assistance in the resolution of problems.
• Manage department assessments in compliance with WASC standards.
• Order awards and materials for oath and honor in both programs

Education

• Regionally accredited four-year college degree (B.A., B.S.); or an equivalent of combined education and related experience.

Experience

• Background in University setting.
• Familiarity with school programs.
• Four years in related field.

Knowledge/Ability/Skills

• Proficient with MS Office: Word, Excel, PowerPoint, Publisher, and Outlook.
• Very good grammatical and typing skills.
• Demonstrated ability to plan, coordinate and schedule various office activities.
• Strong verbal and written communication skills.

Complexity

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

Work Environment

• Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Mental Demands

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Frequent variety of unrelated tasks. Constant calculating interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity.

Special Requirements

• Ability to work effectively with a diverse community.
• COVID-19 Vaccination: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. Accordingly, CDU will require COVID-19 vaccinations for all University students, faculty, and staff subject to limited exceptions and exemptions. The University vaccine requirement has been implemented consistent with federal and state law related to medical exemptions for students, faculty, and staff. Requests for disability and religious accommodations from faculty and staff will be evaluated consistent with the law and University policies and procedures.

Salary: $65,000 - $70,000

Fulltime

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.