Program Assistant, Trade Jobs

Selection Process Nº: 138448-6

Salary: 67,157 USD plus Benefits

Contract Type: Indeterminate (Full-time)

Term Details: his position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA.

Job Function: Administrative

Classification: LE-A2

Location: the Consulate General of Canada in New York

Number of Vacancies: 1

Closing date for application: 30 August, 2023 at 23:59 UTC/GMT -4:00

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Summary Of Duties

The Consulate General of Canada in New York is part of a network of over 260 Canadian government diplomatic and trade offices in about 150 countries. It provides a variety of services, including consular services, diplomatic relations, and international business development.

This position works within the international business development team as part of the Canadian Trade Commissioner Service – a world‐wide network of professionals in international business development, with preferred access to business knowledge and contacts, who are committed to advancing Canadian economic interests abroad, including trade promotion and investment attraction.

The Trade Program Assistant works with, and reports to, the Consul & Senior Trade Commissioner to deliver client‐focused services and to support the team carry out its mandate.

Responsibilities Include, But Are Not Limited To

• Serving as a key point of contact to provide clients with information on opportunities and reputable local networks, or redirect inquiries to other team members;
• Providing administrative and financial support services related to contracts and partnership agreements, financial reporting, budget monitoring, expense claim documents, and information management as required;
• Collecting, inputting and analyzing service and performance data using the organization’s Client Management System;
• Tracking upcoming events and coordinating the forward calendar with other programs at the Consulate General of Canada;
• Performing research and analysis as needed.
• Supporting communications, including via social media;
• Providing administrative support and logistics coordination for official business events or high-level visits of senior officials and business delegations from/to Canada;

Area Of Selection

Open to all applicants who are residents of the United States, having independent work authorization and status in accordance with U.S. protocol directives for employment in a foreign mission who meet all of the essential requirements stated below and whose applications are received by the closing date.

Please note that the Consulate General of Canada in New York does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Essential Qualifications

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

• Language will be assessed further during the process.

Education

Candidates will be required to provide proof of the completion of their education.

• Associate’s degree from a recognized, accredited university or college in the fields of business administration, or communications;

OR

• An acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the position

Language

• Advanced proficiency level in English (reading, writing, comprehension and speaking).

Experience

• Experience must be within the last five years.
• Recent and direct experience* in administrative processes and financial administration, such as tracking budget resources, processing claims/invoices/payments, and the preparation of contracts;
• Recent experience* in event planning and execution, as well as supporting projects, initiatives, and activities

Rated Requirements

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

Knowledge

• Knowledge of general administrative and budget management principles, processes and procedures.
• Knowledge and proficiency in Microsoft Office Suite;
• Knowledge of general business research skills

Competencies

• Strong interpersonal relations;
• Initiative and solution-oriented mindset.
• Integrity;
• Attention to detail;
• Adaptability and flexibility;

Abilities

• Ability to perform basic data analysis, analyze and package information;
• Ability to work independently in a proactive and accountable manner, whilst managing multiple priorities with tight deadlines.

Asset Qualifications

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Certification related to fostering diversity, equity and inclusion;
• Ability to work in French;
• Experience and/or certification related to business process management;

Operational Requirements

• Willingness and ability to obtain and maintain a valid visa for international travel including Canada.
• Willingness and ability to travel domestically/internationally as required and potentially on short notice.
• The Consulate General of Canada in New York observes a combination of US and Canadian statutory holidays, which means you will be required to work on certain country holidays.
• Willingness and ability to work occasional overtime outside normal working hours (e.g. early mornings, evenings and weekends) and potentially on short notice.
• Willingness and ability to work at the office. Following the first 6 months of onboarding, the Consulate General of Canada in New York may offer a hybrid and flexible approach to work subject to work, with up to 2 days telework (remote work) and a minimum 3 days at the office.

Conditions Of Employment

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

How To Apply

• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates who are unable to submit their application due to technical difficulties must report these to [email protected] prior to the closing date. Failure to do so will result in the application being rejected.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.

Important Notes

• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at [email protected] to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• Please note that the Consulate General of Canada in New York does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Consulate General of Canada in New York which might arise following the completion of this selection process.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.

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