Program Assistant Jobs

Hi, I am excited to announce that we are seeking a passionate and dedicated person to be our Program Assistant. As a Program Assistant, you will play a vital role in supporting the planning, implementation, and evaluation of our programs. You will work closely with the Program Director and other team members to ensure the smooth operation of our programs and the achievement of our organizational goals. You will also be one of the key personnel to assist us in our annual campaigns and oversee the summer youth programs we have across Palm Beach County.

As our Program Assistant, your success relies in your ability to support the overall success of programs, your ability to maintain great customer service along with funder and client rapport, and ability to resolve program team challenges. Doing so enables our organization to make a positive impact on its target audience and fulfill our mission. Additionally, you will contribute to program evaluation activities, providing valuable insights for program improvement. Accomplishing all these while gaining knowledge and skills within this position may all lead to higher leadership roles as they become available.

Responsibilities

• Coordinate and oversee program logistics, including, analyzing program data and managing program supplies.
• Assist in the development and implementation of program strategies, objectives, and timelines.
• Provide administrative support, such as drafting emails, managing calendars, and maintaining program files.
• Maintain accurate program records, including participant databases, attendance sheets, evaluation data and program schedules.
• Coordinate and assist in scheduling for events, grants, and meetings.
• Collaborate and maintain a great image with internal and external stakeholders.
• Support the preparation of program materials, reports, presentations, analytics and trainings.
• Assist with program marketing which may include creating content for social media platforms and answering questions clients on our program related webpages.
• Ensure program instructors maintain documents, supplies and inventory.

Qualifications

• High School/GED or equivalent, Associate Degree is preferred with two years office experience.
• Demonstrated commitment to the organization's mission and values.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite is required (Word, Excel, PowerPoint, etc) and other relevant software applications.
• Excellent communication, typing, multi-tasking, and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills.
• Two (2) or more years working with children preferred
• Time management is essential.

Compensation and Benefits:

• Bonuses
• Generous vacation time and other PTO
• Starting rate is $15+

Now that you know what your role would be, here is some information about who we are!

Digital Vibez, Inc. is a grassroot and innovative nonprofit organization dedicated to empowering youth in diverse and underserved communities through dance fitness, technology, and the arts. Our organization values collaboration, creativity, respect, transparency and compassion as we work towards creating a better future for the lives, we impact though our programs and services.

How to Apply:

To apply for this position, you will be required to submit your resume and contact information of two professional references. Applications will be accepted until July 31st, 2023 unless the position is filled prior to this date. Qualified candidates will be contacted for an interview either via email or phone number so please be sure that information is accurate when submitting your resume.

Note: Once you have your two references and your resume, ensure that the subject line of your email says "Program Assistant Position" and send it to [email protected] and Cc [email protected].

Digital Vibez, Inc. is an equal opportunity employer committed to diversity and inclusion. We encourage individuals from underrepresented communities to apply.