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Program Assistant Jobs

Company

Rutgers University
Address , New Brunswick, 08901, Nj
Employment type FULL_TIME
Salary
Expires 2023-07-19
Posted at 1 year ago
Job Description

Position Details

Position Information

Recruitment/Posting Title
Program Assistant

Job Category
Staff & Executive - Administrative & Support

Department
Inst-Hth,Hth Care Pol&Agng Res

Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Center for Pharmacoepidemiology and Treatment Science within the Institute for Health, Health Care Policy, and Aging Research. Under the direction of the Associate Director, the Program Assistant provides generalized administrative services to support day to day functions of the Center. Support will range from core Center support, administrative support for faculty, and activities in service of the mission of the Center.
Among the key duties of this position are the following;
  • Organizes, coordinates, and supports Center events (e.g., meetings, retreat, Search Committee, job talks).
  • Prepares and supports the submission of purchase requisitions, expense reports, and other similar processes; serves as a liaison between other administrative units such as Purchasing, Accounts Payable, etc.
  • Manages the calendar of PETS faculty and center leadership, coordinates scheduling and supporting agendas of meetings and events.
  • Manages and maintains Center and staff files, organizes and maintains essential records of the Center (e.g., basic financial data entry, Federal Work Study Program time sheets, project budget filing, etc.), and responsible for coordinating receipt and retention of training records and other essential files.
  • Communicates, prepares, and executes assignments and tasks requiring information gathering, data entry/retrieval, document preparation, and taking minutes at meetings.
  • Assists preparing of human resource, hiring, basic contract and compliance, and other related materials as needed.

Position Status
Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

FLSA
Exempt

Grade
21S

Position Salary
Grade 21S

Annual Minimum Salary
53917.000

Annual Mid Range Salary
64456.000

Annual Maximum Salary
76347.000

Standard Hours
37.50

Union Description
HPAE, Local 5094

Payroll Designation
PeopleSoft

Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.


Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience
  • An equivalent combination of education and/or experience may be substituted for the educational requirements.
  • Minimum of a bachelor’s degree plus one (1) year of experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities
  • Must be able to work in a fast-paced, deadline-driven environment.
  • Must be able to maintain professional demeanor and multitask in a fast-paced environment and complete work consistent with a basic understanding of the mission, vision, role, and goals of PETS.
  • Has good interpersonal skills, excellent oral and written communication skills.
  • Has the ability to successfully balance multiple responsibilities, solves problems with little guidance, prioritizes multiple tasks, and interacts successfully with a wide range of individuals at all levels of the University and external community.
  • Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment
  • Lifting up to 25 lbs.

Special Conditions

Posting Details

Posting Number
23ST1417

Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus
Downtown New Brunswick

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.