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Company | Local Initiatives Support Corporation (LISC) |
Address | Richmond, VA, United States |
Employment type | CONTRACTOR |
Salary | |
Category | Non-profit Organizations |
Expires | 2023-07-11 |
Posted at | 11 months ago |
What We Do
- Strengthen existing alliances while building new collaborations to increase our impact on the progress of people and places.
- Develop leadership and the capacity of partners to advance our work together.
- Invest in businesses, housing and other community infrastructure to catalyze economic, health, safety and educational mobility for individuals and communities.
- Equip talent in underinvested communities with the skills and credentials to compete successfully for quality income and wealth opportunities.
- Drive local, regional, and national policy and system changes that foster broadly shared prosperity and well-being.
- Process and track local office revenue and expenses monthly for accuracy; provide financial management support to include: invoicing, updating payment status, proactively communicating with LISC National finance and accounting teams
- Plan and coordinate events logistics to include: trainings, conferences, and special events
- Administer, track, and update donor lists, records, and communication materials used for fundraising
- Coordinate with the National Communications team, prepare content for publication including newsletters and press releases and as required update our social media accounts & mailing list
- Process all incoming checks, gifts, grants and track status of all receivables
- Develop and enhance processes/procedures to effectively manage daily office operations
- Order office supplies and manage inventory to ensure adequate supplies for the office and staff
- Distribute mail, overnight packages, respond to phone and email inquiries from the public, maintain office and meeting space, proactively ensure office is prepared for meeting and guests
- Provide administrative support to the LISC Richmond team
- Work with LISC IT to maintain/troubleshoot LISC operating systems, software, applications, computer & other office equipment
- Assist staff in various program processes including: collection of partner information/data and program outcomes; processing and monitoring grants/consultant agreements; monitoring grant and consultant performance to ensure alignment with agreed scope of work; processing disbursements and financial drawdowns and maintaining program records to ensure all office files are accurate and up-to-date on a regular basis. Oversee and manage electronic file management, with paper files as required.
- Assist with Local Advisory Committee meetings (minutes, logistics, and meeting coordination) and other committees
- Work with the following LISC platform of software to accomplish tasks: Salesforce, Certify, NetSuite, ADP and Box
- Develop and maintain strong working relationships with local Program staff and national LISC backroom operations staff
- Working with the Executive Director and Program Officers, establish and populate a client management system using Access with connections to Outlook and Salesforce
- Assist with staff onboarding and training
- Handle Executive Director travel arrangements including car rentals, flights and hotels.
- Maintain Executive Director’s calendar, schedule appointments and conference calls, manage invitations, and coordinate travel arrangements.
- Assist the Executive Director with logistic support for job postings and recruitment
- Assist with internal/external and Local Advisory Committee meetings, with responsibility for minutes, logistics, and meeting coordination.
- Support grantees and applicants to compile needed documentation and answer applicant inquiries
- Track data and develop accurate, accessible, and up-to-date grant applications and reports on grantee/partner projects and program accomplishments
- Support asset management by maintaining tracking and reporting on recoverable grants and loans
- Support program officers in advancing all areas of programmatic work including tracking and reporting on grant outcomes, preparing grant agreements, reviewing financial reports, processing grant disbursements, and supporting grant compliance
- Monitor and update internal reports and data lists
- Support Financial Management and Grants Management, including tracking and reporting on grant outcomes, processing financial reports, processing grant disbursements, and supporting grant compliance
- Review service provider partner outcomes in Salesforce, create written reports and effectively communicate with program partners and funders to maintain relationships within the community
- Provide logistical and programmatic support for LISC Virginia programming
- Perform other related duties as assigned
- Serve as the primary contact for the current facility
- Order office and kitchen supplies, manage inventory and maintain adequate supplies for the office and staff.
- Meet and greet visitors, distribute mail, overnight packages, answer phones and direct inquiries, and maintain office, kitchen and meeting space.
- Assist with site selection for new space and manage the logistics of 2020 office move;
- Provide logistic support for meetings, trainings, workshops, information sessions, orientations, conferences and special events. To accommodate our stakeholders, periodic evening and weekend work may be required. Interested candidates must be comfortable traveling and working within a wide range of neighborhood and professional settings.
- Familiarity with social media, web development and Photoshop a plus
- Facilitate multiple and varied projects with strong attention to detail, organization, and accuracy
- Experience analyzing and organizing conceptual and quantitative information
- Excellent writing and communication skills
- Associate’s Degree from an accredited college or university or comparable work experience can be used as proxy
- Excellent customer service skills
- Minimum 5 years’ related work experience in administration or community development preferred
- Experience working effectively with diverse staff and stakeholders
- Work independently and as a part of a team
- Proficiency in Microsoft Office Suite applications, Salesforce, BOX and virtual meeting platforms
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