Program Assistant Jobs

Saliense is a growing Management and Technology Consulting Solutions provider based out of Tysons, VA. We work to solve our client’s toughest challenges within the Defense, Civilian, Financial, and Healthcare industries. Our diverse employees support vital missions for government and commercial customers. For more information, visit www.saliense.com.

Why Saliense?

In addition to providing a fun, energetic environment that promotes innovation and personal growth, we offer excellent compensation packages with plenty of opportunities for advancement. We pay 100% of the premiums for employee Healthcare, including medical, dental, and vision. We offer 401K match and all company contributions are 100% vested immediately. Since we believe in work-life balance so much, we offer 20 days of paid leave per year. Use it as you need it or use it all at once and go travel for a month! There are many more - connect with us to get a preview of the full benefits package.

Program Assistant - New Partnerships Initiative

Responsibilities

Provide administrative and clerical support to the New Partnerships Initiative. This includes, but is not limited to, the following:

● Provide administrative support to NPI Lead and Deputy and provide general administrative support to NPI Team members, as needed.

● Support requests for meetings, venue booking, and scheduling. Manage office routine functions for scheduling and tasks for NPI leadership. Manage Conference Room and platform booking (i.e., Google Meets, WebEx, or similar).

● Process and track all NPI documents for necessary Agency clearances, including correspondence, memoranda flow, and official taskings. Coordinate with other program assistants in other offices to develop and manage tasker and correspondence procedures.

● Support the routine tracking of NPI Awards, data, and resources.

● Maintain the NPI folders on the shared drive, coordinating with team members regularly to ensure key documents are filed in a logical manner on the drive and not maintained on personal ‘my drives’.

● Take notes in meetings and ensure they are accessible and legible to attendees.

● Support with team scheduling for internal and external engagements, coordinating team member attendance, setting up calendar invites and technology for in-person, virtual and hybrid meetings.

● Follow-up on tasks assigned to team members.

● Other duties assigned

Travel:

● Develop temporary duty (TDY) “books” for visiting USAID staff coming to DC and coordinate necessary travel “books” for NPI or LFT staff traveling on NPI matters.

● Support team members, as needed, with travel support - scheduling, vouchers, etc.

Communications Support:

Provide communications and records management support. This includes, but is not limited to, the following:

● Collaborating with authors to generate communications products (blogs, reports, etc.) as well as providing copy editing support.

● Drafting correspondence such as letters, emails, etc. with external stakeholders.

● Develop graphics and illustrations for NPI publications, including making them 508 compliant.

● Establish and maintain electronic files on the NPI internal server and simple trackers for the team that can be easily maintained and updated, for instance a tracker for external engagements.

● Filing, photocopying correspondence, and distributing documents for co-creations and other NPI-led events.

● Support the maintenance of the NPI Awards tracker, the award dashboard—including data entry or cleaning—and other knowledge management tools for NPI.

● Develop PowerPoint (Google Slide) presentations, maintaining talking points and other frequently used files for NPI.

Contract Support:

Provide support to Agreement/Contracting Officer Representatives (A/COR) with tasks related to the management of NPI awards. This includes, but is not limited to, the following:

● Maintaining up to date records, files, and documents on the NPI internal drive and support AOR/CORs with filing in the ASIST database.

● Tracking contractor approval requests and Contracting Officer (CO) and COR approvals.

● Drafting forms, approvals, and acquisition or assistance documentation.

Qualifications

Minimum Qualifications:

● Ability to obtain a Facilities-Level Clearance

● Bachelor’s (BA) degree and two (2) years’ experience working in administrative or program support functions or the service industry or, in lieu of a post-high school education, three (3) years’ experience working in administrative or program support functions, graphic design, journalism or communications.

● Exceptional written and verbal communications and presentation skills, including basic graphic design.

● Knowledge of Google Office Suite programs (including Google Docs, Slides, Sheets, etc.) and Microsoft Office Suite (Word, Excel, PowerPoint).

● Demonstrated ability to work independently on projects requiring research and preparation.

Preferred Qualifications, but not mandatory:

● Experience working or living abroad

● Peace Corps, USAID, or implementing partner experience

● Ability to develop effective working relationships in a variety of different ways across a large, complex, and geographically distributed organization

Saliense Consulting LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.