Procurement Coordinator Jobs

San Diego International Airport is built upon the vision that every team member has a stake in bringing our “Good Feelings, Nonstop” brand to life for every passenger and fellow employee. Here at the Airport Authority, we love San Diego as much as we love flying, and we see our airport as an extension of the always friendly and sunny city we call home. If you are looking for a team that values each other, does great work, and most importantly, has a lot of fun along the way, we invite you to apply today.

The Procurement Department is looking for an individual with demonstrated contract administration and administrative support skills in a Procurement Coordinator role. Enjoy a flexible telecommuting schedule (3 days remote, 2 days on-site) to support the management and administration of service agreements and contracts and:

• Confer with user departments and provide information regarding contract processes and tools; maintain information concerning Authority-wide contracts; manage internal customer needs and analyzes expectations to identify improvement opportunities; act as liaison between departments and contractors; interact with the public and provides information as necessary.
• Streamline contract processes; serve as the point of contact in the contract approval routing and distribution; coach and mentor staff on technical contract administration requirements
• Plan and coordinate procurement activities pertaining to the management and maintenance of contracts and agreements; implement contract records processes; develop strategies for managing pre-award and post-award of contracts.
• Create and maintain electronic filing folders and contract filing systems, including original contract agreements and amendments; distribute contract documents to parties at interest and upon request; maintain contract logs and related specialized records
• Prepare Board and Executive Reports, correspondence, and official records; respond to public records requests
• Track and report contracts and cycle periods; collect and analyze contract data processing for discrepancy and/or potential issues; make recommendations to resolve issues and take remedial steps to resolve issues.
• Analyze procurement KPIs; ensure compliance with policies and procedures; expedite review and signature processes; provide outreach training to user departments on contracting process.

Competencies:

• Communication: Proficiently exchange information through various avenues including verbal, digital, written, facilitation and persuasion with both internal and external stakeholders.
• Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the Vice President needs and manage personal workflow.
• Customer & Personal Service: Provides assistance and support to the Director, department staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
• Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.
• Leveraging Technology: Proficient in computer systems, Microsoft office suite (Word, Excel, PowerPoint), database management and other software.

Requirements

Required Education, Training and Experience:

• Associate degree with a major in acquisitions, business, public administration, or a closely related field
• Two years of increasingly responsible experience in administering contracts, records management, or providing professional-level administrative support
• Or an equivalent combination of training and experience

The hiring salary is $52,559.

EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands

Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate the limitation.

Under California Government Code Sections 3100 - 3109, public employees are designated disaster service workers. The term "public employees" includes all persons employed by the state or any county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as they may be assigned to them by their employer or law.

The salary range for the Procurement Coordinator is $44,922 - $71,875.