Payroll And Benefits Specialist

OVERVIEW: The Benefits and Payroll Administrator will be responsible for managing various aspects of the HRIS, employee records, benefits administration, payroll processing, and handling employee relations matters. The ideal candidate should have strong organizational skills, a solid understanding of payroll and benefits processes, and the ability to maintain confidentiality and accuracy in handling sensitive employee information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage branch payments, ensuring timely and accurate processing of payments to contractors.
• Run weekly payroll, calculating payable hours, commissions, bonuses, tax withholdings, and deductions (e.g., child support, wage garnishments).
• Manage HRIS (Human Resources Information System) and maintain accurate employee records.
• Generate weekly reports such as the Win Report, Producer Spread Report, Account Tracker, and Producer Highs.
• Manage employee leave programs, including FMLA (Family and Medical Leave Act) and ADA (Americans with Disabilities Act).
• Input corrections to contractor timesheets and process related payments.
• Handle Verification of Employment (VOE) requests from external entities.
• Upload rankings to the Coda Board or similar platforms for visibility and recognition.
• Address employee relations issues promptly and professionally, ensuring compliance with company policies and applicable laws.
• Process and track compensation changes, ensuring accurate and timely updates to employee records and payroll.
• Calculate commissions based on established formulas or agreements.
• Manage termination processes, including preparing Letters of Separation and conducting exit interviews.
• Assist with the onboarding and termination processes, ensuring compliance with company policies and legal requirements.
• Prepare worksheets for expenses, bonuses, and commissions, ensuring accuracy and compliance with company policies.
• Administer insurance benefits, retirement plans, and other employee benefits, such as 401(k).
• Handle employee compensation packages, including salary adjustments, bonuses, and commissions.

SUPERVISORY RESPONSIBILITIES:

· There are no direct supervisory responsibilities for this role

COMPETENCIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Intellectual

• Excellent attention to detail and ability to maintain confidentiality of sensitive employee information.
• Synthesize large amounts of information
• Possess excellent problem solving and critical thinking skills
• Possess an analytical, detail-oriented; and process-oriented mindset

Interpersonal

• Ability to work effectively in a team environment and collaborate with cross-functional stakeholders.
• Excellent communication and interpersonal skills to effectively address employee inquiries and resolve issues.

Leadership

• Possess a self-starter mentality
• Make suggestions regarding process improvements and assist with the implementation of new systems

Organization

• Prioritize tasks properly in a high intensity environment
• Maintain clarity on large, complex projects so they can be driven to completion
• Possess excellent organizational capabilities
• Strong organizational and time management skills to meet payroll deadlines and manage multiple tasks.

Self-Management

• Possess the ability to self-assess and improve on weaknesses
• Take initiative to complete work by the deadline assigned
• Maintain calmness and composure during high stress situations

Language, math, and Reasoning

• Calculate deductions with accuracy and spot abnormalities
• Possess excellent communication skills and grammar
• Write emails and memos in a clear and concise manner
• Possess quantitative reasoning to estimate timelines

EDUCATION, EXPERIENCE, and TRAINING:

• Strong knowledge of HRIS systems and proficiency in managing employee records required.
• Knowledge of employment laws, regulations, and best practices, including FMLA and ADA required.
• Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Familiarity with onboarding and termination processes, including compliance with legal requirements required.
• 2-3 years of proven experience as a Benefits and Payroll Administrator or in a similar HR role required.
• Experience in calculating and processing payroll, including tax withholdings and deductions required.
• Solid understanding of employee compensation and benefits administration, including insurance benefits and retirement plans required.

CERIFICATES, LICENSES, REGISTRATIONS:

· SHRM certification preferred.

COMPUTER SKILLS:

• Proficiency in MS Office suite, particularly Excel and PowerPoint required.
• Experience with HRIS systems required.

If you are interested, please apply or reach out directly to Sarah Wheeler at [email protected].