Operations Representative- Remote Jobs

SUMMARY:
Provide administrative/project coordination support for assigned office/department/group e.g. engineering, audit, inspection, sales, etc. The Operations Support Representative will coordinate various projects as required which may include communicating regularly with clients and ensuring services are delivered in accordance with client expectations and within budget and on schedule.
PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Provide general administrative support to assigned department/office as needed.
• Provide reports to management as needed. e.g. revenue forecasts each month to management based on project status and schedule.
• Perform other related duties and projects as assigned.
• Schedule projects/audits/inspections as needed to meet customer requirements. Flag completed projects for billing purposes.
• Track and process client/project/assignments billing for assigned department/group, working with accounting and client to resolve any billing/accounts receivable/credit issues.
• Responsible to track and control timelines of projects without delays.
• Generation of quotation and appropriate additional documentation required during quotation process.
• Provide excellent customer service through continuous and regular contact with clients for follow-up/updates, responding to inquiries, and researching/resolving any client issues/problems.
• Act as main point of contact to engineering/audit/inspection/sales/certification staff and clients regarding project information, status, and schedule.
• Initiate projects in databases, maintaining and updating project information in a timely manner to insure accurate reporting of earnings and accurate billing.
• Control the process of issuing certificate including processing and printing certificates, submitting documents for review, and mailing out certifications when necessary
• Maintain and update client information in databases. Send out new client packages/applications/contracts as needed
• Responsible for closure of complaint.

QUALIFICATIONS & REQUIREMENTS:
Knowledge, Skill, & Abilities

• Must be articulate, professional, and be customer service oriented
• Strong verbal, written, and interpersonal communication skills.
• Knowledge of Microsoft Office
• Ability to work under pressure, carry out urgent requests and meet deadlines.
• Strong project/time management and organizational skills with the ability to work in a fast-paced, multi-tasking environment coordinating multiple and changing priorities

Education
Experience
High School Diploma or equivalent required. Associate Degree preferred.
2 years related experience, or with HS diploma/equivalent or with Associate degree
Certifications
SUPERVISORY REQUIREMENTS:
None
PHYSICAL DEMANDS & WORK ENVIRONMENT:
Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Individual must be able to verbally communicate with visitors, employees, callers, and clients. Frequent use of eye, hand, and finger coordination enabling the use of office machinery and computers. Individuals supporting sales staff may also be tasked with attending trade shows which may involve standing for extended periods of time communicating verbally with potential clients as well as lifting and carrying moderately heavy items.
Equipment Used
Personal computer, telephone, fax machine, copier