Office Manager - University Registrar

University Registrar
Division of Enrollment Management
University of Tennessee, Knoxville
The Office of the University Registrar at the University of Tennessee, Knoxville, (UTK) invites applications and nominations for our Office Manager position. We are seeking candidates who can contribute in meaningful ways to the diversity and intercultural goals of the University.
Applications received within the first 2 weeks (14 days) of the job posting date will receive priority review.
The Position
This is an on-campus position with some hybrid/remote work schedule flexibility.
The Office Manager provides administrative support to the Office of the University Registrar, supporting daily department operations through coordination and administration of activities, including those pertaining to purchasing, travel, reservations, equipment inventory, budget tracking, and staff support. Provides direct support to both the AVP & University Registrar and Deputy Registrar with limited supervision, including calendar, meeting preparation, editing communication content, and special projects and initiatives. The position is responsible for customer service interactions with students, faculty, staff, administrators, and alumni who interact with the Office of the University Registrar whether in-person, virtual, or via telephone. The position serves in multiple areas of operations within the office as needed during high-volume cycles of the year to assist with meeting deadlines and demand.
Job
Other Admin Asst/Secr/Clerical
Primary Location
US-Tennessee-knoxville
Organization
Office Of University Registrar
Schedule
Full-time
Campus/Institute
Knoxville
Job Posting
Apr 10, 2023, 9:54:05 AM
Required Education And Experience
Bachelor's degree

• Minimum of three years of experience in a professional office setting.
• Excellent organizational skills and exposure to expense reporting.

Preferred Education And Experience

• 1 year of experience in Registrar’s or Student Services office including knowledge of university policies and procedures.

Required Knowledge, Skills, And Abilities

• Ability to handle and maintain confidential information and exercise discretion and good judgment
• Strong attention to detail
• Ability to prioritize and execute tasks with little direct supervision
• Familiarity with student information systems and/or databases
• Technology and software management skills, particularly with Microsoft Office software
• Strong interpersonal, verbal, and written communication skills
• Ability to interact with a diverse group of individuals

Preferred Knowledge, Skills, And Abilities

• Knowledge of functional responsibilities of a university Registrar's Office and Division of Enrollment Management
• Understanding of higher education practices
• Knowledge of UT databases and systems (Banner, IRIS, Concur, Argos, etc.)

The Division
The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, University Registrar, EM Communications, and Research & Analytics. The Office of Enrollment Management is committed to our Vision, Mission and Values . We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.
The University and Region
UTK is the state’s flagship, land-grant university. We are a Research 1 university with 11 colleges and more than 30,000 students. With new leadership at the system, university, and college levels, UTK is poised for dramatic positive change focused on solving some of the most audacious, pressing problems our country and world face today. The city of Knoxville is a hidden gem surrounded by eight gorgeous lakes, with a beautiful and walkable downtown, a diverse music scene including internationally recognized festivals, active neighborhoods, unique restaurants, and a robust offering of diverse cultural and outdoor activities. UTK is located within easy driving distance to the Great Smoky Mountains, Atlanta, Nashville, Asheville, Charlotte, Louisville and Cincinnati. It is only a day’s drive to Memphis, Chicago, and Washington D.C. Knoxville and the surrounding counties have a population of more than 850,000 people.
For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references.